UNDP Project Associate The Forest Agriculture and Sustainable Trade (FAST) || Apply Now |

Sustainable Trade (FAST) Project is a strategic initiative aimed at transforming Indonesia’s agricultural commodity systems, specifically focusing on palm oil and cocoa sectors. As a leading producer of these commodities, Indonesia plays a vital role in global supply chains. However, the expansion of agricultural land for these commodities has raised concerns about deforestation, environmental degradation, and the socio-economic well-being of smallholder farmers.

Scope of Work of Sustainable Trade

The Project Associate will ensure the project activities delivered and done in order to support the programme implementation. Under the supervision of National Project Manager FAST, He/She will do following scope of works:

1.    Support the project team to ensure effective project planning, budgeting and implementation focusing on achievement of the following results:
•    Coordination project planning and preparation work for, typically, a medium-size and complex component of the project initiatives.
•    Analysis, research, summary and presentation of basic information/data on specific projects and related topics.
•    Preparation for project documents and submission to relevant parties for approval by relevant parties
•    Implement project standard operating procedures in line with the government and UNDP’s regulations.

2.    Support to the effective reporting on progress of project implementation:
•    Preparation and analysis of project workplan and budget proposals; provides assistance in the interpretation of budget guidelines; reviews and coordinates submissions of work proposal and budget estimation, ensuring requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized.
•    Preparation of data for monitoring of projects; categorization, updating, tracking and analyzing data related to projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews
•    Identification of issues and initiates requisite follow-up actions
•    Preparation of reports on budget revisions, expenditures and obligations, verification availability of funds.
•    Preparation for financial authorizations for expenditures to be approved and documentation in prevailing budget system.
•    Provision of administrative support for annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project

3.    Provides administrative support to the Project Management Unit focusing on achievement of the following results:
•    Supporting the team and serves as focal point for administrative issues related to coordination, monitoring and expedition of project implementation activities
•    Preparation of draft standard terms of reference against project objectives, obtained necessary clearances, process and follow-up on administrative actions and provision of solutions to the issues related to project implementation, e.g.  recruitment   and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
•    Preparation of draft correspondence on project budget-related issues, periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.
•    Supervision of project support assistant, driver and other clerical level personnel.

4.    Support strategic partnerships, communication, and support to the implementation of resource mobilization
•    Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project.
•    Establishment of filing management for internal databases; updated statistical tables, graphic content, and other background materials/notes to facilitate audit and other reviews.
•    Supporting communication team in publication of multiple languages report as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project,
•    in coordination with supervisor, communication, monitoring and reporting personnel and other relevant counterpart communications department drafts project summaries, coordinates with editor, translation services, etc. on
•    Preparation of draft correspondence of all aspects of programme/project administration, including work plan and budgets, revisions and other related issues, as well as prepares project’s contributions for a variety of periodic reports

5.    Supports knowledge building and knowledge sharing focusing on achievement of the following results:
•    Participation in the trainings for the operations/ projects staff.
•    Documentation of lessons learned and best practices in project support management function.
•    Contributions to knowledge networks and communities of practice.
•    Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming.

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Required skills   

□    Good inter-personal and communications skills.
□    Ability to work in a team
□    Up-to-date computer skills required, knowledge of spreadsheet and database packages

Desired skills in addition to the competencies covered in the Competencies section
□    Familiarity with Government and UN/UNDP procedures would be highly desirable
□    Experience in project implementation using Government and International Organization rules and regulation is an asset
□    Experience in collecting, analyzing, and summarizing administration report would be highly desirable
□    Ability to draft correspondence on budget-related issues, briefing notes, graphic and statistical summaries, and accounting spreadsheets would be desirable
□    Experience in producing financial report and conducting financial tracking would be desirable

Required Language(s) (at working level)    
Fluency in English and Bahasa Indonesia is required.
Professional    N/A

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