Jobs at FAO (Food and Agricultural Organization) in Havana, Cuba

Position: Field Programme Assistant

About position

FAO (Food and Agricultural Organization of the United Nations) is seeking prompt and prominent Field Programme Assistant in Havana, Cuba. Basically, the incumbent will assist in the operational, administrative and financial responsibilities. In addition to that, the position holder will be accountable for providing assistance for the smooth running of the project. The Field Programme Assistant reports to a professional staff member and receives guidance from a higher graded Field Programme Assistant FAO.

Key responsibilities

• In line with the revised Project Cycle, help ensure data concerning the office’s field program portfolio is up-to-date in the Field Programme Management Information System (FPMIS), with relevant project documentation uploaded as appropriate;
• Following, collect and compile data from FPMIS on program/project activities to support reporting on field program/project delivery;
• Assist in drafting initial project budgets, revisions, and amendments, and inputting the data into FPMIS; provide information on program/project expenditures and status of field program/project budgets;
• Likewise, process, format and proof-read project/program reports, documents, publications and correspondence from draft texts, related to the field program;
• Similarly, make arrangements for field program-related meetings, seminars, and events\: implement logistics, prepare correspondence, compile and distribute documents, make administrative arrangements;
•  Initiate as well as follow up on administrative and financial actions related to field program/project staff/NHSR recruitment, management and support; travel; payments; and procurement;
•  Also, review and direct correspondence, calls and queries to appropriate contacts; provide background information; respond to routine inquiries;
•  In addition to that, perform other duties as required.

Required qualifications and skills

• Completion of Higher Secondary School.
• In addition, at least three years of experience in assisting an organization in terms of financial and administrative matters.
• Working knowledge of the Spanish language. Also, a sound knowledge of English.
•  Good knowledge of corporate information systems, especially as related to project information management. Similarly, knowledge of administrative and financial rules and regulations.
• Excellent communication, interpersonal and organizational skills.