Secretarial jobs at United Nations, Santiago, Chile

Position Title: Chief of the Secretary of the Commission

Key responsibilities

• Lead supervises and carries out the work program of the Office of the Executive Secretary under his/her responsibility. Similarly, coordinates the work carried out by different work units under the Office and by other agencies; co-ordinates with bodies of the United Nations system; provides programmatic/substantive reviews of the drafts prepared by others.
• Co-ordinates and oversees the preparation of reports for presentation to the General Assembly and other intergovernmental bodies such as the Economic and Social Council, other policy-making organs, as appropriate.
• Ensures that the outputs produced by the Office of the Executive Secretary maintain high-quality standards; that reports are clear, objective and based on comprehensive data. Ensures that all outputs produced by the Office under his/her supervision meet required standards before completion to ensure they comply with the relevant mandates.
• Prepares the work program of the Office of the Executive Secretary and determining priorities. Similarly, allocating resources for the completion of outputs and their timely delivery.
• Participates in international, regional or national meetings representing ECLAC, acts as Secretary of all intergovernmental meetings of ECLAC. Also, provides programmatic/substantive expertise on an issue or holds programmatic/substantive and organizational discussions with representatives of other institutions.
• Leads and supervises the organization of meetings on substantive issues, mainly the meeting of the Commission and its subsidiary bodies including the Session of the Commission, the Sessions of the Committee of the Whole and the Forum of the Countries of Latin America and the Caribbean on Sustainable Development.

Additional duties

• Maintains liaison with Governments, Intergovernmental and Non-Governmental Organizations, and United Nations Agencies, Programmes and Funds, the United Nations Development Group (UNDG), the Development Coordination Office (DCO) and with the Resident Coordinators within Latin America and the Caribbean.
• Undertakes or oversees the programmatic/administrative tasks necessary for the functioning of the Office of the Executive Secretary, including preparation of budgets, reporting on budget/program performance, evaluation of staff performance (e- Perf), interviews of candidates for job openings, evaluation of candidates and preparation of inputs for results-based budgeting.
• Recruits staff, taking due account of geographical balance as well as manages, guides, develops and trains staff under his/her supervision.
• Furthermore, fosters teamwork and communication among staff in the Office of the Executive Secretary and across organizational boundaries.

Requirements

• Advanced university degree in legal or political science. However, candidates with a bachelor’s degree with two years of additional working experience can also apply.
• In addition to that, at least 15 years of relevant professional experience working in an Intergovernmental body is necessary.
• Similarly, experience in diplomacy and international affairs is required. Experience in political analysis and reporting, as well as experience in legal affairs and protocol issues, is required.
• Fluency in English and Spanish.