Logistic Job at United Nations, Lebanon

Position: Supply Assistant at United Nations Interim Force in Lebanon

Responsibilities

• Receives authorized on-line requisitions for stores’ supplies from Chiefs of Section and Heads of Units; verifies requisitions in accordance with sections’/units’ monthly requirements.
• Ensures that supplies are issued to requesting offices/sections as per approved requisitions without delay.
• Monitors stock of supplies in the stores; conducts regular stock-taking of expendable items in the supply stores; informs the supervisor on discrepancies observed and on supplies that require stock replenishment in a timely manner.
• Ensures that items in the supply stores are arranged in an orderly manner and ensures that supplies are issued to requestors before the expiration date of the products.
• Assists in raising requisitions for services and items required by the supply Stores; coordinate with offices and sections about the requests received. Similarly, provides updates of requisition status on a regular basis.
• Assists the Receipt and Inspection Unit (R&I) in receiving and inspecting goods delivered by vendors and managed by Supply Unit.
• Processes internal R&I reports for goods in the Supply Stores and forwards to R&I Unit for processing records of the goods in the system and issue to end users according to established procedures.
• Participates in the acquisition and the drafting of preliminary specifications for requirements; also participates in the preparation of technical evaluation committees and presentations to the Local Committee on Contracts.
• Selects correct items from the Material Master when raising shopping carts in order to buy items from catalogs related to global or regional systems contracts.

Additional duties

• Interacts with internal stakeholders, such as the technical units within Service Delivery and Supply Chain Services/Sections, to obtain technical specifications, e.g. Statements of Work (SOWs), Terms of Reference (TOR), etc. for various services and commodities not available from existing stock or systems contracts, ensuring completeness of the requirement and technical evaluation criteria;
• Identifies issues and implements solutions as instructed by the supervisor. Also, assist in preparing a variety of monthly, yearly and ad hoc inventory reports of the field mission’s property.
• Maintains updates as well as ensures accuracy and completeness of computer database recording requisition details, purchase orders, delivery, and other supply related actions and monitors reports.
• Familiarizes new staff with respect to work requirements and applicable UN guidelines and office procedures.
• Furthermore,  s/he will perform other duties as required.

Requirements for this Logistic Job at United Nations in Lebanon

The ideal candidate will have the following qualifications

• High School diploma or equivalent is required. In addition to that, five years of progressively responsible experience in inventory and supply management, property management, logistics, procurement, warehousing, administrative services or related area.
• However, experience working in a UN field mission or UN agency is desirable.
• English and French are the working languages of the United Nations Secretariat.
• For this position, fluency in English is necessary. Knowledge of another UN official language is desirable.