Miami Dade College has made vacancy announcements for the post of Administrative Support Assistant, International Education. The Administrative Support Assistant, International Education, should provide administrative and clerical support to the Executive Director and the various departments assigned to the Office of International Education.

Responsibilities

The incumbents will do the following duties

• They will provide administrative support to the Executive Director and the departments assigned to the Office of International Education
• Also, they should ensure that correspondence, reports and informational material about the Office of International Education is efficiently distributed to internal and external clients
• They should assist with setting up rooms, equipment, and hospitality for off-campus visitors from other U.S. and international institutions, organizations and agencies
• Also, the incumbents should keep accurate confidential records and ensures the integrity and security of sensitive information
• Additionally, they should operate a scanner and converts documents into electronic formats
• Moreover, they should maintain the clerical operations and filing systems of the department and assists the Executive Director in performing departmental functions
• In addition to that, they must handle inventory and maintains office supplies
• Also, assist with preparing payroll, department requisitions, disbursements, agreement for services, budget reports and financial statements reconciliation and ensures proper procedures are followed
• Furthermore, they collaborate and serve as a liaison to Accounts Payable, Payroll, Central Accounting, Purchasing, and other District departments
• Plans and schedules meetings and conferences
• Additionally, they should answer the telephone, screen calls, handle internal & external inquiries and relay messages
• Also. they should perform other duties as assigned.

Eligibility

The candidates must meet the following requirements to be eligible for this vacancy of Administrative Support Assistant, Miami Dade College

• They must have an associate’s degree or two years of college from a regionally accredited institution and two years of experience in office-related work
• Also, all degrees must be from a regionally accredited institution
• Knowledge and understanding of College organization, goals and objectives and policies and procedures
• They must also have proficiency in Microsoft Office and software applications, to include word processing, spreadsheets, and other programs related to the area of responsibility
• Additionally, they should possess excellent oral, communication and customer service skills
• They must be able to work independently, resolve problems and make decisions as well as perform multiple tasks and organize priorities
• Also, they must possess strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Additionally, they must maintain a high level of poise and professionalism in all circumstances
• They should write routine reports and correspondence as well as handle and organize multiple projects
• Furthermore, they should make effective time-management and organizational skills with attention to detail
• Similarly, they should have the ability to travel to different campus locations as needed
• Moreover, they should be able to work a flexible schedule that may require evening or weekend assignments

For additional details, visit the official website.