2023 Administrative officer at United Nations in Port of Spain, Trinidad and Tobago

2023 Administrative officer  position is located in the Administration Unit, in the Sub regional Headquarters of ECLAC in Port of Spain, Trinidad and Tobago. The Administrative Officer reports to the Director of ECLAC Port of Spain.

Responsibilities For 2023 Administrative officer 

Within delegated authority, the Administrative Officer will be responsible for the following duties:

HUMAN RESOURCES MANAGEMENT

• Initiates and coordinates actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures.
  
• Provides expert advice with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
  
• Represents the Department/Unit at Departmental Panels and appointment bodies.
  
• Reviews post incumbency reports for purposes of vacancy management and staffing table control.
  
• Leads, oversees and coordinates the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources.
  

BUDGET AND FINANCE

• Initiates and conducts studies to improve budget reporting systems and cost-effective utilization of program resources.
  
• Monitors and controls budgetary allocations through regular reviews; drafts routine and ad hoc outputs; and provides effective monitoring reports and data. Identifies deviations from plans and proposes corrective measures.
  
• Establishes and maintains a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control.

GENERAL ADMINISTRATION

• Implements and monitors support services, including procurement of supplies and services; transport, travel and traffic, communications, engineering and information technology support; and provision of local utilities and service requirements.
  
• Supervises a staff team and/or provide advice to others on human resource administration, financial administration and management information issues and practices to colleagues.
  
• Produces major/complex reports for management.
  
• Provides expert guidance and leadership to more junior staff.
  
• Performs other related duties as required, e.g., reviews of Secretariat offices and departments at headquarters/missions, operational travel programme, adequacy of departmental space requirements, and technology requirements.
  
• Collects and analyzes data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
  
• Performs other related work as required.

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Selection Criteria

Education: Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area is required. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification: Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management or related field is required.
  
• Experience working in the area of administration and/or programme support with an International Organization is required.
  
• 2 years or more of experience in data analytics or related area is desirable.

Languages: English and French are the working languages of the United Nations Secretariat and Spanish is a working language of ECLAC. For the position advertised, fluency in English is required. Knowledge of Spanish is desirable.

Assessment: Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

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