Jobs at the WHO (World Health Organization) in New Delhi, India,

Position title – Executive Assistant (Budget and Finance)

About position

The World Health Organization (WHO) is seeking a caliber and Executive Assistant to assist in Budget and Finance of the project. Basically, the role is to provide accounting policy guidance and income/ awards and budgetary management and support across the SEA Region. Also, the position holder will coordinate the monthly and annual financial closure processes at country and regional level. In overall, he will have to handle all the financial control and property management.

Roles and responsibilities

• Review and process expenditure Batches received in GSM as “Admin Approver” in line with Standard Operating Procedure on expenditure Batches.
• Following, review and maintain information in the database on GSM HR work plans. Also, analyze the financial impact of program changes on the HR plan.
• Prepare related expenditure batches. Also, assist with a calculation of standard costs.
• Raise funding requests and Award Budget for HR positions to ensure that HR positions are duly funded to avoid Oracle Labor Distribution (OLD) errors.
• Similarly, review and update task and award mapping in GSM, resolve discrepancies pointed out by ACT/HQ during the monthly payroll OLD run.
• Advise status of funds availability for a contract extension, position establishment and identify savings/shortfall.
• Carry out budget analysis to establish savings/shortfalls under HR positions. Similarly, carry out various tasks related to award management like award distribution.
• Also, Communicate with Technical Units, WHO Country Offices (WCOs) and other support units on specific issues on a continuous basis.
• And, Perform other duties as may be assigned by supervisor.

Required qualifications and skills

• Completion of Secondary school education.
• At least 5 years experience in budget or finance related work in the UN or a large comparable organization.
• General knowledge and understanding of WHO Financial Rules and Regulations.
• Advanced knowledge of Excel spreadsheets and application of advance excel skills as applied to data generated from the GSM for conversion into user-friendly reports.
• Skills to operate commonly used software applications like Word, PowerPoint, Access, etc. with ease.
• Ability to draft standard correspondence.
• Strong communication skills in English