Details
UNDP Human Resources Assistant at Istanbul, Turkiye
Under the supervision of the Human Resources Analyst, the HR Assistant provides human resource services ensuring high quality, accuracy and consistency of work. She/he also reports to the Human Resources Specialist on the support to the delivery of capacity development services and learning activities for UNV staff.
Duties and Responsibilities of UNDP Human Resources Assistant
1. Administration and implementation of HR strategies, policies and guidelines
- Keep abreast of UNDP/OHR rules, policies, procedures and strategies;
- Interpret UNDP/OHR rules, policies, procedures and guidelines and apply them to UNV/HR business processes;
- Inform staff on UNDP/HR strategies, regulations, policies and guidelines, and the implementation of the internal standard operating procedures in UNV/HR, in consultation with the direct supervisor.
2. Provision of HR services
- Support recruitment processes, including vacancy announcements, screening of candidates, and compilation of documentation, and perform functions of Secretary in interview panels;
- Create/update of positions and staff data in Quantum, enter/update Charts of Accounts (COA) information, and perform the functions of HR, Position Administrator and Absence Processor in Quantum;
- Track all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Quantum;
- Maintain UNV staffing tables;
- Collect background information for submissions to the Compliance Review Panel (CRP) and Compliance Review Board (CRB);
- Provide support in overseeing status of leave of staff and follow-up as necessary;
- Provide support in the implementation of the internship programme at UNV HQ;
- Maintain proper filing system for HR records and documents and serve as Portal/Intranet focal point for HRS.
3. Staff performance management, capacity development and learning
- Support the preparation and organization of the annual Talent Management Review Group (TMRG) meetings;
- Support in the monitoring of delivery and expenditures related to learning programmes, and gather and review supporting documents for payment; Provide logistical and administrative support in the planning, preparation and delivery of onsite and virtual learning programmes and capacity development initiatives for UNV staff;
- Support the design, production and dissemination of communication materials, flyers, and other information resources to promote the usage of learning programmes for UNV staff;
- Perform maintenance, system administrator and user support functions for the talent, performance and learning systems and tools used by UNV;
4. Administrative support
- Monitor expenditures and produce budget and expenditure reports on projects owned by the HRS;
- Provide support in procurement-related processes;
- Support leave management for the section.
Other related duties that may be assigned.
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Required Skills and Experience
Education:
- Secondary education;
- Specialized training/courses in business management and/or human resources;
- University degree in Business or Public Administration would be desirable, but it is not a requirement.
Experience:
- 5 years of work experience at the national and international levels, including at least 2 years in human resources related matters or/and employment procedures and entitlements. Alternatively bachelor’s degree in a relevant field in combination with 2 years of experience at the national and international levels including experience in human resources related matters or/and employment procedures and entitlements.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc);
- Experience in handling of ERP systems or cloud-based HR solutions, in particular for recruitment, administration of benefits and entitlements and talent management is highly desirable.
- Fluency in English;
- Working knowledge of another official UN language is an asset.
Disclaimer
- Only short-listed applicants will be contacted;
- The successful candidate will hold a UNDP letter of appointment;
- This post is for local recruitment only. It is open to citizens of Türkiye or holders of residence and unlimited work permits for Türkiye.
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Specifications
| Type of Opportunity | General Job |
|---|---|
| Deadline | 04 December,2023 |
| Country | Turkey |
| Company Name | UNDP |
| City | Istanbul |