Logistics Jobs at UN (United Nations) in Kenya

Position: Inventory and Supplies Assistant at United Nations Office at Nairobi

Responsibilities 

The Inventory and Supplies Assistant will perform the following duties

Supply

• Obtains quotations from vendors as well as assist in the preparation of requisitions and entry of data to initiate the requisition process.
• Monitors and follows up on status to ensure that procurement activity is undertaken to meet proper delivery timetables.
• Coordinates with vendors on delivery schedules.
• Ensures that the Receipt and Inspection report accurately reflect requisitioned items and that invoices are processed by the Accounts Payable Unit.
• Provides updates on requisition status to relevant units and sections.
• Manages and maintains records of procurement thresholds for each contract.
• Maintains, updates and ensures accuracy of computer database by recording requisition details, purchase orders, delivery activity, and invoice actions.
• Furthermore, performs other duties as required.

Inventory

• Ensures UN assets are assigned stock numbers, bar-coded, decaled and tagged as per UN guidelines as part of the Receiving and Inspection process.
• Conducts periodic physical inventories of UN office equipment to ensure accuracy of serial and decal numbers, stock descriptions, a net total on hand and exact location of the property.
• Submits reports on physical inventories to the Chief of Section.
• Assists in managing and maintaining a comprehensive electronic database of expendable and non-expendable UN property; also enter data on all incoming expendable and non-expendable property, acquisitions, disposals, transfers, deletions, and corrections.
• Collaborates in the sale of non-expendable property declared surplus or unserviceable and in the destruction of property.
• Also, s/he will maintain records of all sales, trade-ins, donations, destructions, and write-offs approved by the Property Survey Board.
• Updates the Property Record Custodians database according to Departmental requests.
• Assists in preparing reports on consumption proposed consumption and local/HQ procurement lead-time for non-expendable UN property.
• Provides administrative and technical support in managing UN-owned assets in relevant UN asset control and trains users on these databases.
• Performs verification and data migration of existing property or logistics unit control databases.
• Similarly, provides training and advice to Property Record Custodians from all Departments on inventory-related matters.
• Furthermore, performs other duties as required.

Requirements 

The ideal candidate will have the following qualifications

• A high school diploma or equivalent is necessary. In addition to that, supplementary courses or additional training in procurement is highly desirable.
• However, passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretaria.
• At least five years of progressively responsible experience in inventory and supply management, property management, logistics, procurement, warehousing, administrative services, or related area is necessary.
• Good working knowledge on the implementation of IPSAS 17 on property, plan, and equipment is necessary.
• Furthermore, experience in using Hardcat and Asset Management modules in Enterprise Resource Planning (ERP) is highly desirable.