Office Manager position is available in Palladium International.

Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. It works with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

Key Responsibilities of the Position

• Assist with management of sublease agreements in accordance with Palladium policies in collaboration with Contracts and Compliance department;
• Process all Washington DC office related invoices, obtaining approvals, expediting payment and maintaining accurate vendor files;
• Review office expenditures, issue/review solicitations in accordance with Palladium’s procurement policies, prepare cost/benefit analysis and suggest cost containment measures and vendors;
• Negotiate agreements for the purchase of office supplies and furniture, office equipment, office storage in accordance with company procurement policies and budgetary restrictions;
• Manage Receptionist;
• Determine and implement space allocations, furniture and equipment needs, and maintain the floor plan charts;
• Serve as Administrator for Condeco hot desking system and coordinate seating arrangements for employees visiting the Washington DC office;
• Coordinate the scheduling and logistics for regional and global in-person and virtual meetings and corresponding meeting resources.
• Organize conference room set up and catering for meetings as required;
• Ensure all equipment in the office is operational

Qualifications and Requirements

• Significant executive assistance and office management experience
• Handle issues of a sensitive nature and maintain confidentiality and discretion
• Liaise and build sound professional relationships with staff, clients, senior management
• Excellent skills in Microsoft Office, including Outlook, Excel, and PowerPoint
• Experience in SharePoint or other document management systems and proven experience to learn quickly new tools and technologies
• Experience in calendar management, time management, travel bookings and correspondence at a high level
• Highly effective organisational and people skills
• Ability to negotiate service contracts effectively
• Ability to thrive under pressure
• Ability to stand, sit, and move about the office as needed
• Ability to lift up to 15-20 lbs.