Supply Chain Assistant jobs at WFP (World Food Programme), Guinea-Bissau

About role

The WFP National Office in Guinea-Bissau is seeking highly qualified, dynamic and reliable Supply Chain Associate. In addition to reporting to Supply Chain Officer, the incumbent will perform the following duties in particular

• Provide specialized support to logistics operations and activities, following standardized processes. Contribute directly or indirectly, to the effective delivery of food assistance to beneficiaries.
• Coordinate requests and ensure timely delivery of goods and supplies to authorized partners and destinations. Similarly, manage logistics contracting activities, including tracking and performance evaluation.
• Support the collection of market information, supplier evaluations (eg carriers, other service providers) to support the supplier selection process.
• Identify, resolve, and/or provide advice on specialized support queries/requests, using initiatives and following standard processes. Similarly, ensure timely and accurate resolution of consultations with an excellent customer service approach.  
• Prepare, track and revise the budget for all delivery modalities, ensuring compliance with relevant procedures and in compliance with corporate standards.
• Follow inventory management processes to track trends and account for inventory status from source to payee. Also, support the oversight of the quality and integrity of facilities accounting data.
• Analyze the operational pipeline and contribute to assessments and operational planning of all delivery modalities to ensure that supply chain requirements are taken into account.
• Manage documentation processing for the execution of logistics operations (eg, customs clearance, invoice verification), take appropriate steps to resolve operational issues, and refer complex issues to the supervisor.
• Conduct research, collect data, conduct analysis, produce reports (eg, CCTI, SPRs, financial close, physical inventory, carrier performance) as well as ensure the accuracy of the information incorporate systems to enable informed decision making.

Additional duties

• Liaise with internal and external stakeholders to support the management of logistics operations and contribute to effective service delivery. 
• Oversee the work of the support team by providing practical guidance to ensure that the individual and team objectives match the standards and deadlines agreed in all assistance modalities.
• Support logistical emergency preparedness and response activities. Also, assist in Logistics Capacity Assessment and Contingency Plan updating, to support WFP response in emergency situations. 
• Supervise the people affected by WFP warehouses in Bissau and Bafatá.
• Furthermore, perform other responsibilities as required.

Minimum requirements

• Completion of upper secondary education. In addition to that, a post-secondary certificate in a relevant functional area, is an added value, such as Logistics and Transport, Commerce and Management.
• Good knowledge of Microsoft Office (Word, Excel, PowerPoint)
• Ability to maintain confidentiality as well as good communication skills to give and receive information and work with a variety of individuals
• Demonstrates awareness of the importance of technical assistance and coordination with stakeholders. And also the ability to carry out logistics activities while respecting individual mandates and program priorities.