United Nations is hiring two Team Assistants within the Procurement Division, Office of Supply Chain Management (OSCM), Department of Operational Support (DOS). The incumbent reports to a Team Leader.

Responsibilities

• Performs a wide range of office support and administrative functions as well as procurement functions.
• Process procurement transactions through the SAP system of the UN
• Responds or drafts responses to routine correspondence and other communications in relation to procurement activities
• use standard word processing package to produce a wide variety of large, complex documents and reports
• Monitors processes as well as schedules related to the unit’s outputs, products, tasks, etc.
• Also, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial, and other requirements.
•  Researches, compiles, and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
•  Generates a variety of standard statistical as well as other reports, work orders, etc., using various databases.
•  Proofreads documents and edits texts for accuracy, grammar, punctuation, and style, and for adherence to established standards for format.

Click: Expert Internal Audit at Welthungerhilfe in 2022

• responds to moderately complex information requests and inquiries, and as necessary, refers inquiries to appropriate personnel for handling.
• In addition, provides secretarial, administrative, and logistics support to meetings, boards, committees, conferences, etc.
• Assists in the maintenance of websites by scanning, converting, as well as posting a variety of documents onto the site.
• Assists in the preparation of presentation materials using appropriate technology/software.
• monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit
• Also, updates and maintains large distribution lists; monitors, prepares, as well as distributes various materials, reports, where possible using electronic formats
• Performs general administrative tasks, including preparing and/or processing administrative requests/ documents
•  Provides guidance to less experienced staff on general office processes and procedures, computer applications, etc.
•  Moreover, performs other duties as assigned.

Competencies

•  Professionalism
•  Teamwork
•  Client Orientation

Education

A high school diploma or equivalent is required.

You might also like: Expert Fundraising Child Growth Monitor

Work Experience

•  A minimum of 3 years of experience in general office support, procurement, contract administration, administration, or related area is required.
•  Experience in enterprise resource planning (ERP) related to the procurement process is desirable.
• Also, experience in a procurement or commercial office environment is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is necessary. Knowledge of another official United Nations language is desirable.

Also check out: Environmental Junior Data Scientist in FAO

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff is expected to move periodically to new functions in their careers in accordance with established rules and procedures.