UN Job Vacancy in France

Position: Senior Finance and Budget Assistant  at United Nations Environment Programme

Responsibilities 

The Senior Finance and Budget Assistant will do the following duties

Travel Certification

• Ensures that all travel requests are properly certified in accordance with UN regulations, rules and procedures. Assures accuracy of entitlements and figures and that the cost of transportation is the most economical to the organization and that budget allotment and object expenditure codes are valid.
• Monitors and reviews travel claims and supporting documentation for completeness, accuracy, reasonableness, validity, and conformity with UN Rules.
• Reviews the automated information management system and ensures that no claim is duplicated and that arrangements are made to collect charges for any deviation from the authorized itinerary and shipment allowance in excess of entitlements.

Budget and Finance

• Provides expert assistance in the preparation and development of the Division’s work programme and budget.
• Assists in monitoring budget/work programme with respect to various budgets, trust funds, grant and other funds on a regular basis, and suggests reallocations of resources and implements the reallocations as necessary.
• Collects data from relevant databases and prepares customized financial reports.
• Review, analyze and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements. Assists managers in the elaboration of resource requirements for budget submissions.
• Monitors budget implementation/expenditures and recommend reallocation of funds as necessary.
• Monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

General Administration/Contract Administration

• Provides assistance in the drafting of host country agreements, budget agreements, or contributions for grants or other activities as appropriate.
• Assists with the day-to-day administration of contracts between the UN and external contractors for outsourced services.
• Identifies and resolves diverse issues/problems as they arise, and determines appropriate actions.
• Coordinates extensively with service units and liaises frequently with internal team members.
• Performs other related administrative duties, as required.

Requirements

The ideal candidate will have the following qualifications

• High school diploma or equivalent is required. Along with that, additional training in administration, finance, programme management is desirable.
• In addition to that, at least years of experience in travel, budget, accounting, finance, administrative services or related area.
• Experience in voluntary-contribution funded organizations and experience in grants-management.
• Furthermore, fluency in English is necessary. Knowledge of French is an advantage.