WHO jobs in India

Position: Team Assistant

Position summary

The India-New Delhi chamber of World Health Organization (WHO) invites applicants to apply for the position of Team Assistant. The position holder will assist the team and provide hands to run the project smoothly. The main scope of the project is to address priority health problems concerning newborns, infants, children and adolescents and to develop evidence-based strategies and guidelines for child and adolescent health in the Region.

Under the direct supervision of Technical Officer (Reproductive Health), and broad guidance of the Director, the position holder will be liable for the following duties

Office support

• Screen and distribute incoming correspondence, attaching background information or related file and forwarding to the staff concerned, highlighting issues requiring attention.
• Draft replies to general and administrative matters.
• Similarly, types the technical reports and documents, tabular materials, etc., ensuring conformity with WHO standards. Also, assist in preparing presentations as well as follow-up on deadlines to ensure timely response
• Obtains documents and information from in-house and external sources and undertake information searches based on brief instructions/guidance.
• Similarly, maintains filing systems and ensure easy accessibility and retrieval of records.

Program support

• Prepare contracts for consultants, Agreement for Performance of Work (APW), Technical Services Agreement (TSA) and General External Services requests (GES), and also record receipt of deliverables and initiate and monitor payments as needed.
• Initiate requisitions for goods procurement and record receipt of deliverables.

Meetings/Duty travel

• Support the organization of meetings, workshops, seminars, etc. including typing of lists of participants, preparation of travel requests, letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation.
• Prepare travel requests for official travel, make flight and hotel reservations. Similarly, prepare travel files and other related matters as requested.

Other duties

• Receive visitors and telephone calls, answering queries and/or redirecting them to appropriate staff providing background information on the purpose of the appointment.
• Replace Executive Assistant during absences (if applicable).
• Furthermore, perform other related duties as required or instructed, including the provision of support to other areas of work.

Qualifications and experience

• High school diploma or equivalent. However, training of secretarial practices or university degree will be an asset.
• In addition to academic qualifications, at least three years’ experience in secretarial/clerical/administrative work. Also, a strong knowledge of the English language.
• Previous experience in WHO or United Nations agency of similar format is a plus point.