UNDP Administrative and Finance Intern Officer – HABITAT [ Paid Internship ]

Administrative and Finance Intern Officer position is located in the UN-Habitat Multicountry Office for Mexico, Cuba and Central America based in Mexico City. The Administrative and Finance Officer will work   under the direct supervision of the the Programme Management Officer for Latin America and the Caribbean (ROLAC) and the Head of Office for the Multicountry Office.

Duties and Responsibilities

Within delegated authority, the Associate Administrative Officer will be responsible for the following duties:

• Human Resource Management
  • Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures of the Agency’s projects in Mexico, Cuba and Central America.
  • Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
  • Provides information on unit’s staffing needs for inclusion in department’s staffing table.
• Budget and Finance
  • Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
  • Monitors budget/work program with respect to to  UN-Habitat Office for Mexico, Cuba and Central America budget, trust funds and grants, on a regular basis, and reallocates resources as necessary.
  • Supports the implementation of procedures and systems for implementing the appropriate financial database.
  • Contributes to the development of budgetary guidelines for UN-Habitat.
• General Administration
  • Supervises support staff and consultants as required.
  • Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
  • Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.

Work implies frequent interaction with the following:

• Staff within work unit, human resources, administration, and accounting; staff in missions and Headquarters; counterparts in other UN agencies.

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Required Skills and Experience for Administrative & Finance Intern Officer