UNDP Administrative and Financial Assistant { Paid Internship } in Cabo Verde

The Administrative and Financial Assistant based at the Programme Office in Cabo Verde will be responsible for the perform all administrative and financial activities relating to the implementation of UNODC Programme in Cabo Verde.

Duties and Responsibilities

 1. Ensures provision of support to management of ongoing project activities, focusing on achievement of the following results:

• Contribute to the timely implementation of planned activities as identified in the work plans and technically assist national partners to implementation of the project activities.
• Contribute to Develop Terms of reference for the procurement of technical services.
• Contribute to the implementation, monitoring, and evaluation of all UNODC

2. Ensures effective administrative and logistical services, focusing on achievement of the following results:

• Monitoring and management of office supplies, including maintenance of stationery stock as required by staff and keeping a log of materials distributed;
• Follow-up of deadlines, commitments, actions taken and coordination of the collection and submission of reports to the Head of Unit;
• Assists in the organization, execution, and coordination of logistical requirements by establishing a calendar of events, a program calendar, and a checklist of successfully held events;
• Maintenance of an appropriate filing system for financial files to ensure the security of confidential documents;
• Correct receipt of goods and services;
• Helping to ensure proper control of supporting documents for payments and financial reports;
• Transportation arrangements, vehicle maintenance and insurance;
• Support to ensure compliance with participant clearance procedures in line with donor requirements;
• Administrative support for conferences, workshops, and retreats

3.  Provides support to office maintenance and assets management, focusing on achievement of the following results:

• Serve as the focal point for monitoring asset management files;
• Support in the maintenance of the premises and common services;
• Management of files and records relating to office maintenance

4. Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

• Participation in the training for the operations/programme staff
• Sound contributions to knowledge networks and communities of practice

Required Skills and Experience for Administrative and Financial Assistant