UNDP Human Resources Associate Internship in Addis Ababa, Ethiopia

Under the direct supervision of the HR Specialist, the UNDP Human Resources Associate Internship  can supervise clerical and support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.

Duties and Responsibilities of Human Resources Associate Internship

1. Ensure administration and implementation of HR strategies and policies in Peace Support Programme.

• Ensure full compliance of HR recording and reporting systems with UN rules and regulations, and UNDP policies, procedures, and strategies; effective implementation of internal controls; and proper functioning of the HR management system in PSP.
• Coordinate and provide HR support to the PSP team.
• Advise on the risk management of Country OfficePSP HR activities to proactively manage and mitigate the risk.

2. Ensure effective administration of human resources recruitment and staffing processes for Peace Support Programme:

• Organize recruitment processes in coordination with GSSC and Hiring Managers that includes drafting job descriptions, providing input to job classification process, drafting vacancy announcements, screening candidates, participating in interview panels, and submitting compliance review cases as per the actions delegated to the CO/PSP. In coordination with Hiring Managers, submit requests and appropriate documentation to GSSC for non-delegated actions.
• Provide advice pertaining to recruitment to senior management of peace support program.
• Facilitate creation and update of positions in ERP, and association and update of positions to chart fields, in coordination with Finance Specialist.
• Follow up with Finance staff on Global payroll issues.
• Maintain the PSP staffing table and administer PSP local rosters where relevant.

3. Ensure proper staff performance management, talent management and career development in the peace support programme.

• Facilitate the performance and talent management processes of PSP and through its stages, ensuring monitoring and completion of milestones. Elaborate performance evaluation indicators in consultation with the peace support Senior Management and unit supervisors.
• Coordinate the development and implementation of Learning plan in consultation with the PSP Senior Management, HR Specialist and CO HR.

4. Ensure facilitation of knowledge building and knowledge sharing in the peace support programme.    

• Organize training for the operations and projects staff on HR issues.
• Provide input for the co-creation of a local onboarding plan, leveraging corporate resources in consultation with PSP management team and CO HR.
• Share information with personnel on corporate learning and development initiatives, systems, and platforms in coordination with the CO HR.
• Synthesize lessons learned and best practices in HR and propose an improvement to maximize impact and relevance.
•  Make sound contributions to knowledge networks and communities of practice.

Institutional Arrangement

Under the direct supervision of the HR Specialist, the HR Associate can supervise clerical and support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff for resolving complex HR-related issues and information exchange.

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Required Skills and Experience