UNDP Operations Intern, Country Office at Mongolia | Paid Internship || Apply Now

UNDP Mongolia seeks a dynamic, client-oriented Operations Intern for the Country Office to support the daily operations alongside the Administrative Assistant and Operations team. The intern will assist with office maintenance, asset management, logistics, micro-purchasing, fleet management, record-keeping, and event organization. This role is ideal for a team player eager to learn and gain operational experience to support the programme team and contribute to the Country Office’s work. Strong interpersonal skills in English and Mongolian are required to collaborate with diverse teams. A proactive approach, professional curiosity, and a willingness to understand the operational backbone of UNDP Mongolia are essential. Development experience is not required, as we will provide the necessary training.

Duties and Responsibilities

Under the overall guidance and supervision of the Administrative Assistant, the intern is expected to provide a day-to-day support to the UNDP Country Office Operations and Programme Team. Summary of key functions are as follows:

• Provide support to the maintenance of office administrative related documents, files and records as per corporate guidelines including archiving, both online and offline
• Provide support to payment processing activities and follow ups needed as per guided by the supervisor
• Provide support to travel arrangements including ticket purchasing, hotel reservations, preparation of travel authorizations and DSA (daily subsistence allowance) calculation
• Provide support to fleet management including receiving and managing carpooling requests, keeping accurate log of maintenance schedules, follow up on its timely completion and assist to obtain/ensure annual insurance where applicable
• Provide support to coordination of planned events, such as workshops, retreats, trainings, seminars, for the country office, different projects, and other UN entities where applicable. The tasks include arranging the needed logistics and coordinating with relevant stakeholders to ensure smooth administration.
• Provide support to asset management activities including tagging of all furniture/equipment upon receipt from the supplier, update of office asset ledgers for new and separating colleagues, monitoring and recording of asset movements and assist with any other asset related tasks
• Provide any other support needed to the operations team, as per guided by the supervisor.

Check: UNDP Director, Global Shared Services Centre (GSSC) Internship 2024 at Malaysia || Apply Now

Recruitment conditions of Operations Intern Country Office

• Field of study:
  • Social sciences, Business management, Public administration, Communications, International Relations and/or other relevant fields.
• Experience:
  • Applicants are not required to have professional work experience but experience working in administrative areas are highly desired.
• Other:
  • Extracurricular activities that are demonstrative of their interests in international development (i.e., gender equality, human rights, etc.) and/or their skills in administrative and operational processes.
• Language:
  • Excellent command of English and Mongolian, both oral and written

Also Check: WFP Internship Program 2024-25

Internship Conditions of Operations Intern Country Office

• This internship assignment can also be completed as part of national service obligations or a postgraduate professional traineeship program.
• UNDP will provide a stipend in the monthly amount of USD 223.07 (in-person rate) in accordance with the provisions of the UNDP Internship policy. Except for the stipend, all other expenses connected with the internship will be borne by the intern or her/his sponsoring entity.
• Interns are expected to work full time, but flexibility is allowed for education programmes;
• Interns are not eligible to apply for, or be appointed to, any post in UNDP during the period of the internship;
• Interns are not considered staff members and may not represent UNDP in any official capacity;
• Selected Interns must be able to share proof of education enrolment and/ or graduation, medical/ health and life/accident insurance, valid for the location in which the internship will be carried out and be able to provide insurance documentary proof at the time of their selection;
• UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship;
• The purpose of the Internship Programme is not to lead to further employment with UNDP, but to complement an intern’s studies. Therefore, there should be no expectation and guarantee of employment at the end of an internship.

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