Duties and Accountabilities for E T Temporary 

• Work with the highest level of integrity and discretion and ability to deal with sensitive and confidential information.
• Provide high quality administrative support to the team:
• Manage and support calendar, including scheduling meetings, booking meetings rooms, creating VC connections etc.
• Handling visa requests for teams supported.
• Support teams in preparing any required documentation including formatting, production of documents, correspondence, power point presentations (charts), excel sheets etc.
• Organize and coordinate logistics for the signing and transmission of legal documents.
• Take the lead to organize, arrange the logistics and host meetings
• Support Senior Staff and other visiting missions, including preparing meeting agendas, following up on briefs, scheduling meetings and coordinating calendar entrie.
• Handle incoming correspondence, internal and external queries for teams supported
• Draft routine correspondence and proofreading materials using proper grammar, punctuation, and style, following the IFC Templates.
• Provide support with all types of administrative requests such as office supplies order, staff directory changes, email distribution lists, visitor’s pass, videoconferences, Webex.
• Establish and maintain an effective network of contacts, both inside and outside the unit, to ensure effective cooperation in support of front office needs.
• Under the supervision of the Senior Country Officer:
• Assist in preparation and logistical planning for various events e.g., conferences, workshops, negotiations etc. Provide support to visiting missions.
• Undertake ad hoc duties that may be assigned.
• Work closely with other ACS teams for the daily running of the office.
• Act as back-up to other ACS colleagues in the office in their absence or during a busy period.

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Selection Criteria

• Minimum requirement of High School Diploma or any Bachelor’s degree.
• Minimum of 2 years of relevant work experience in a large international institution or private sector organization or working experience in an international organization is a plus.
• Outstanding time management skills and delivering results under pressure
• Consistent follow-through on commitments, instills trust
• Proven track record of high-quality work. Excellent organizational and administrative skills and demonstrated experience in the smooth operation of a busy office and related systems, assuming primary responsibility for organizing and coordinating workflow.
• Excellent communication in English and Turkish (written and spoken), interpersonal, organizational, administrative, and time management skills.
• Proven ability to work effectively in a team-oriented, fast-paced environment, and contribute towards common goals.
• High level of motivation, commitment, and reliability.
• Strong conflict resolution skills.
• Experience in a busy diverse office environment;
• Teamwork (Collaboration) and Inclusion: Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points of view.

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For more Information visit, IFC