(UN) Humanitarian Affairs Officer Internship (Pooled Fund Manager)

(UN) Humanitarian Affairs Officer position is located within Operations and Advocacy Division. The Humanitarian Affairs Officer will manage a Humanitarian Financing Unit and report to the Head of Office or Deputy Head of Office.

Responsibilities of (UN) Humanitarian Affairs Officer 

Under the overall guidance of the HoO and oversight of the Humanitarian Coordinator (HC), the Humanitarian Affairs Officer (Pooled Fund Manager) will be responsible for the following duties:

I. Representation and Coordination

• Advise the HC on the Fund’s management and CERF processes, in conformity with prevailing policies and guidelines and aligned to the local context;
  
• Liaise as necessary with relevant OCHA Headquarters  sections including OAD, Country-based Pooled Fund Section, CERF Secretariat, Donor Relation Section (DRS), and External Relations and Partnerships Section
  
• Represent the Fund, coordinating with all stakeholders, such as sectors/clusters, humanitarian partners, donors etc.

II. Allocations

• Manage and oversee allocation processes, ensuring necessary coordination with relevant counterparts in line with prevailing guidelines and best practices;
  
• Monitor the implementation of Fund allocation strategies as endorsed by the HC, in consultation with HoO, promoting coherence between humanitarian needs and response;
  
• Review and analyze humanitarian financing and programming issues at the country level to support CBPF and CERF allocations;
  

III. Financial Management

• Develop audit plans of NGOs, oversee their timely implementation, and analyze findings to ensure proper follow-up and compliance with financial rules and regulations;
  

IV. Compliance and Risk Management

• Advise the HC and the HoO on compliance and risk management;
  
• Ensure the implementation of projects and the compliance with global policies and guidelines;
  
• Develop the CBPF Operational Manual in line with the CBPF Global Guidelines;
  
• Oversee the development, update, and implementation of the CBPF risk management framework;
  
• Ensure that grant agreements and supporting documents are accurate and in conformity with Global Guidelines and the CBPF Operational Manual;
  
• Conduct due diligence reviews, capacity assessments and performance assessments to establish eligibility of, and assign risk levels to NGO partners;

V. Monitoring, Reporting and Evaluation:

• Develop monitoring plans in line with CERF and CBPF guidance;
  
• Oversee the monitoring of projects to ensure the appropriate use of resources provided and promote learning and best practices;
  
• Establish reporting schedules for projects and review and clear project reports;

VI. Information Management, Analysis and Communications:

• Ensure the appropriate use of the Grant Management System (GMS), maintaining all relevant information and data in a timely and accurate manner and performing data analyses as required;
  
• Conduct and update periodic analyses of humanitarian financing information, funding trends and requirements, gathering data from all relevant sources;

VII. Donor Relations

• Strengthen relationships with contributing donors through consistent and proper communication, ensuring timely reporting on the Fund’s activities and funding requirements;
  
• Develop key strategic partnerships with new donors to achieve a broader donor base for the CBPF;
  
• Coordinate with other donors, as necessary, to promote coordinated and complementary use of funding;
  
• In collaboration with DRS, support the HC and the HoO in developing and implementing Resource Mobilisation Action Plans;

VIII. Management of HFU

• Plan staffing and operational requirements and corresponding budget for approval by the HC and the HoO;
  
• Ensure timely recruitment, induction, training, and performance management in line with corporate frameworks;
  
• Promote a positive and respectful working environment, upholding OCHA’s duty of care relating to security, health, safety and well-being;
  
• Perform other duties as assigned by the HoO.

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Selection Criteria

Education: An advanced university degree (Master’s degree or equivalent) in humanitarian or development affairs, social sciences, public administration, international studies, economics or a related field, is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

• A minimum of seven (7) years of progressively responsible experience in humanitarian affairs, emergency preparedness, crisis/emergency relief management, rehabilitation, development, project management, budget management, or related area is required.
  
• Experience in humanitarian financing (e.g. policy development, grant management, risk management, fundraising, and donor relations for humanitarian programmes) is required.
  
• Experience in team management and development is required.
  
• Experience in humanitarian operations in the field is desirable.
  
• Experience with the UN common system, a comparable international organizations or NGOs is desirable.

Languages: English and French are the working

Assessment: The evaluation of qualified candidates may include a desk review of the applications, an assessment exercise and/or a competency-based interview.

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