UNDP Procurement Associate Internship 2024 at Jamaica
Paid
Country: Jamaica
City: Kingston
Details
UNDP Procurement Associate Internship 2024 at Jamaica
The UNDP Procurement Associate Internship , reporting to the Operations Manager, leads procurement services in MCO with effectiveness, transparency, and integrity, collaborating with diverse teams, vendors, and officials to resolve complex issues and support UNDP’s strategic goals through multidisciplinary teamwork.
Duties and Responsibilities
1. Administer and support implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money.
- Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through implementation of effective internal controls and proper functioning of UNDP’s client–oriented procurement management system.
- Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map MCO procurement business processes, and assist in managing workflows in Procurement Unit in coordination with supervisor.
2. Organize procurement processes for MCO, projects, and collaborate with other UN Agencies.
- Consolidate procurement plans for the office and projects, and monitor their implementation for the country office and projects.
- Organize procurement processes that include preparation and conduct of RFQ, ITB or RFP, and the receipt and evaluation of quotations, bids or proposals in full compliance with UNDP rules and regulations.
- Conduct preliminary review of submissions to internal procurement review committees (CAP, RACP and ACP).
- Implement harmonized procurement services and analyze new opportunities for joint procurement for the UN agencies in line with the UN reform.
3. Implement a sourcing strategy and e-procurement tools to find best values in marketplace and align purchasing strategy to project and CO goals.
- Develop and update rosters of suppliers.
- Implement supplier selection and evaluation.
- Prepare and manage administrative requirements for LTAs including undertaking market research, preparation of tender documents and evaluation of bids, as required.
- Develop performance indicators to measure supplier performance.
- Maintain contact with suppliers in order to schedule or expedite deliveries and resolve shortages, missed or late deliveries, and other problems.
- Maintain contact with customers and suppliers on order status, changes or cancellations.
4. Facilitate procurement knowledge building and knowledge sharing in CO, Region and UNDP.
- Organize procurement training for operations and project staff.
- Organize procurement training for vendors on e-procurement modules.
- Synthesize lessons learned and best practices in procurement.
- Make sound contributions to knowledge networks and communities of practice.
- Contribute to internal and external procurement orientation sessions.
- Through on-line learning upon assignment, obtain UNDP procurement certification within one year of joining UNDP.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Required Skills and Experience for UNDP Procurement Associate Internship
Education:
- Secondary education is required.
- A university degree in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
- CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.
Experience:
- Minimum of 7 years (with high school diploma) or 4 years (with bachelor’s degree) of relevant progressively responsible administrative experience is required at the national and international level.
- At least 3 years in managing public sector procurement of goods and services would be an advantage.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge web-based management systems such as ERP is mandatory.
Languages:
- Proficiency in English (both written and oral).
Professional Certificates:
- CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.
Specifications
| Type of Opportunity | Internships |
|---|---|
| Deadline | 03 May,2024 |
| Country | Jamaica |
| City | Kingston |
| Organizer | UNDP |