United Nations Job Opportunity in New York, USA is for the position of Programme Management Assistant. The position is located in the Delivery/Solutions Architecture Business Analysis team of the ERP office of the Department of Management in New York and reports to the Information Systems Officer. The position serves to assist the Delivery team in the coordination and implementation requirements to deliver its programme of work, as detailed further down in the ‘Responsibilities and Tasks’ section.

Responsibilities

Within limits of delegated authority and depending on location, the Programme Assistant will be responsible for the following duties:

•Assists in the coordination of Umoja planning and preparation work for, typically, a medium-size and complex component of the Umoja initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval.
•Compiles summarizes and presents basic information/data on specific programmes/project and related topics or issues.
•Reviews project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
•Provides basic technical support in respect of Data and technical developments in assigned areas of the Umoja Solution.
•Compiles summarizes and enters data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of management.
•Performs other duties as assigned.

Competencies

Professionalism:
-Knowledge of an ERP system, familiarity with Umoja
-Understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units
-Ability to work well with Finance, Data Analytics, Information Systems and undertake basic research and gather information from standard sources
-Shows pride in work and in achievements
-Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns
-Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations
-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates the appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Technological Awareness:
-Keeps abreast of available technology
-Understands applicability and limitations of technology to the work of the office
-Actively seeks to apply technology to appropriate tasks
-Shows willingness to learn new technology

Education

-High school diploma or equivalent is required.

Work Experience

-A minimum of five years of experience in programme or project administration, technical cooperation, administrative, finance, information systems, or related area.
-Basic technical IT capability and experience is required.
-Exposure to an ERP system, such as Umoja, is desirable.
-Advanced experience in Excel and with MS Office suite are required.
-Experience in Data analytics, Finance integration and reporting is desirable.

Languages

-English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of French is highly desirable. Knowledge of another official United Nations language is an advantage.

Assessment

-Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.