UN Job Vacancy at the USA

Position: Meeting Services Assistant at United Nations Department of Political Affairs and Peace-building

Responsibilities

The Meeting Services Assistant will do the following duties

• Produces daily and weekly programme of the Security Council and/or it’s subsidiary bodies prepared by senior staff for distribution.
• Prepares and organizes sets of official documentation in the document booth, in the six official languages, for distribution in the conference room.
• Informs relevant offices/persons of changes in the daily programme of the Security Council and/or its subsidiary bodies.
• Ensures the distribution of procedural notes for the chairpersons of the Security Council and/or its subsidiary bodies.
• Also, assists in the preparation of the preliminary list and annotation of agenda items, the list of participants, and daily material concerning the proceeding of the Security Council and/or its subsidiary bodies.
• Undertakes research and provides reference materials for the preparation of briefs, notes and statements for the Security Council and/or its subsidiary bodies.
• Maintains an accurate record of speakers and/or an attendance record and coordinate with the Secretariat, verbatim reporters and delegations on their position on the list of speakers.
• Ensures that reports of the Security Council and/or it’s subsidiary bodies meet the UN document standards. And also coordinates with the documents control office for the reproduction of reports.
• Prepares a floor plan of seating arrangements in accordance with meeting requirements and UN protocol.
• Prepares monthly statistics on meetings held at headquarters and offices away from headquarters as well as drafts routine correspondence for signature.

Additional responsibilities

• Makes arrangements for and coordinate video and teleconference activities at headquarters.
• Maintains filing and reference system of procedures and reference materials for the Security Council and/or its subsidiary bodies.
• Responds to queries from delegations and the Secretariat.
• Also, replaces, as needed, senior staff responsible for room reservations and the electronic distribution of the daily programme of meetings.
• Provides guidance/training, as needed, to temporary assistants and junior staff
• Performs a variety of administrative duties, such as attendance/leave recording, processes related to experts’ salaries, office supply and equipment orders, travel requests, travel expense reports, vouchers, visa applications, etc.
• Furthermore, performs other duties as required.

Requirements

The ideal candidate will have the following qualifications

• High school diploma or equivalent. In addition to that, the candidates must have passed the United Nations Administrative Support Assessment Test (ASAT).
• Five years of experience in conference support or related area as well as xperience in organizing/arranging travel of officials.
• Experience in the provision of support to the Security Council or its Subsidiary Organs is desirable. Similarly, experience in operating and maintaining databases and document management systems is desirable.
• For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.