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UN Job Vacancy at USA (Meeting Services Assistant)

UN Job Vacancy at USA (Meeting Services Assistant)

Country: USA
City: New York
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UN Job Vacancy at the USA

Position: Meeting Services Assistant at United Nations Department of Political Affairs and Peace-building


The Meeting Services Assistant will do the following duties

  • Produces daily and weekly programme of the Security Council and/or it’s subsidiary bodies prepared by senior staff for distribution.
  • Prepares and organizes sets of official documentation in the document booth, in the six official languages, for distribution in the conference room.
  • Informs relevant offices/persons of changes in the daily programme of the Security Council and/or its subsidiary bodies.
  • Ensures the distribution of procedural notes for the chairpersons of the Security Council and/or its subsidiary bodies.
  • Also, assists in the preparation of the preliminary list and annotation of agenda items, the list of participants, and daily material concerning the proceeding of the Security Council and/or its subsidiary bodies.
  • Undertakes research and provides reference materials for the preparation of briefs, notes and statements for the Security Council and/or its subsidiary bodies.
  • Maintains an accurate record of speakers and/or an attendance record and coordinate with the Secretariat, verbatim reporters and delegations on their position on the list of speakers.
  • Ensures that reports of the Security Council and/or it’s subsidiary bodies meet the UN document standards. And also coordinates with the documents control office for the reproduction of reports.
  • Prepares a floor plan of seating arrangements in accordance with meeting requirements and UN protocol.
  • Prepares monthly statistics on meetings held at headquarters and offices away from headquarters as well as drafts routine correspondence for signature.

Additional responsibilities

  • Makes arrangements for and coordinate video and teleconference activities at headquarters.
  • Maintains filing and reference system of procedures and reference materials for the Security Council and/or its subsidiary bodies.
  • Responds to queries from delegations and the Secretariat.
  • Also, replaces, as needed, senior staff responsible for room reservations and the electronic distribution of the daily programme of meetings.
  • Provides guidance/training, as needed, to temporary assistants and junior staff
  • Performs a variety of administrative duties, such as attendance/leave recording, processes related to experts’ salaries, office supply and equipment orders, travel requests, travel expense reports, vouchers, visa applications, etc.
  • Furthermore, performs other duties as required.


The ideal candidate will have the following qualifications

  • High school diploma or equivalent. In addition to that, the candidates must have passed the United Nations Administrative Support Assessment Test (ASAT).
  • Five years of experience in conference support or related area as well as xperience in organizing/arranging travel of officials.
  • Experience in the provision of support to the Security Council or its Subsidiary Organs is desirable. Similarly, experience in operating and maintaining databases and document management systems is desirable.
  • For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.


Type of Opportunity General Job
Deadline14 December,2019
Company NameUnited Nations
CityNew York



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