Apply for the Vacancy for Business Specialist at the University of Illinois. The category of the position is  Business and Financial Services.

Title: Business Specialist – Department of Agricultural and Consumer Economics

Duties

The incumbent will have the following duties

 Administrative/Business Operations

• Serve as Assistant Department Head’s delegate for fiscal operations, including decision-making and approval of various business matters, liaising between faculty and staff and various OBFS units. Also, maintaining an awareness of potential compliance issues, and attending department meetings as requested.
• Likewise, evaluate, develop, implement, interpret, and/or communicate department, college and campus business policies, procedures and processes. Develop and maintain procedural manuals and materials. Educate and train department staff on business functions and activities.
• Also, conduct detailed financial reviews and analysis; responsible for preparing various comprehensive reports for administration.
• Similarly, prepare and submit annual Fact Sheets.
• Serve as the primary USC for the department.

Departmental Business Travel Management

• Oversee and serves as the primary contact/subject-matter expert for all aspects of travel, which involves significant foreign travel to countries with cash-based economies.
• Likewise, oversee and advise on the travel approval process, visas, iTravel/travel booking, TEM purchases/approvals, expense report creation, travel advances, travel reimbursements, etc. Resolves discrepancies and ensure accuracy of reimbursement information and documentation to prevent rejection by OBFS.
• Research, examine and advise on details related to aspects of travel appropriateness.

Departmental Business Purchasing Management

• Oversee and serves as the primary contact/subject-matter expert for purchasing activities, processes and procedures. Research and analyze business purchasing, providing guidance and making purchasing recommendations for the department head, faculty, staff and students.
• Additionally, perform purchasing functions for the Department utilizing various mechanisms including Banner requisitions, P-Card, T-Card, iBuy and contracts (significant payments to foreign vendors located in countries with cash-based economies required).
• Also, process journal vouchers in Banner as appropriate.

Qualifications

The incumbent must meet the given criteria

Education:

Required: Bachelor’s degree in business administration, management or a field related to position.

Experience:

Two (2) years of professional-level accounting, managerial and/or business experience, including one year at an administrative level

Preferred: Experience with foreign travel and working with foreign nationals. Three years of finance experience. Proficient in the use of position-related software (e.g. Excel, Word, Outlook) and various University business applications (e.g. Banner, the Travel and Expense Management System, the P-Card system, etc.). Experience with purchasing and with processing University of Illinois contracts.

Knowledge, Skills, and Abilities:

The person in this position should have an advanced level of knowledge of the business and financial policies and procedures of the State (especially regarding procurement), University, Campus, College, and Department. Also, excellent organizational, interpersonal, written and verbal communication skills. Additionally, the ability to exercise professional judgment and to help ensure the Department’s compliance with State, University, Campus, College, and Department policies and procedures, sponsor requirements, and donor intent.

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