Applications have opened for the Vacancy for Executive Assistant at Northeastern University in the USA. Interested candidates can apply for the position now.

Duties

The EA participates in and helps facilitate the department budget process, including, but not limited to, the reconciliation of office invoices, the management of vendor contracts, , and the organization of all bill payments through Direct Pays, Journal Vouchers, or Purchase Orders. Also, the EA will be responsible for monthly budget reconciliation including reconciling P & L for the department and credit card statements while providing a summary of the budget on a periodic basis. Additionally, the EA serves as a delegate and liaison for the finance and human resource staff, including performing duties related to the maintenance of appropriate financial records such as the preparation and submission of expense reports for reimbursement and verifying submitted reimbursements for accuracy and completion per University and divisional policies. Furthermore, the candidate may also support expense-related questions from the office staff, escalating as necessary.

Qualifications for Executive Assistant Vacancy at the Northeastern University 

• Bachelor’s degree in Business Administration, Management or related field required
• Minimum of 3-5 years of progressively responsible experience in a professional or college/university setting with experience in providing administrative support, executive assistants/support, office management, and finance/budget management
• Additionally, he/she must be professional, mature, and have excellent written and verbal communication skills, strong multi-tasking, organizational and time management skills, customer service focused and comfort interfacing with a diverse community.
• Also, the candidate should be persuasive writing, editing, and proofreading skills, attention to detail and follow-through skills are essential as well as flexibility, a positive attitude and the ability to work efficiently in a busy environment.
• The EA must demonstrate excellence in managing multiple priorities with strong organizational skills and attention to detail while setting priorities among many competing tasks and projects.
• Must exercise judgment and discretion in maintaining and safeguarding the confidentiality of sensitive information.
• Must be able to operate in a changing, complex environment and maintains values and culture while embracing the new.
• The EA must be proactive and anticipate the needs of the VP and other senior leaders in the organization
• The EA must be comfortable with AV technology and willing to learn new systems related to audio and video conferencing.
• Demonstrate the ability to analyze and solve problems and bring tasks and projects to completion.

Preferred Qualifications

• Experience with Global/International Office a plus
• Also, reflects Northeastern University’s values & management practices in style and personal actions
• Moreover, he/she must be confident in self and gives the best and seeks the best from others.
• Ability to share information across functions in the organization and transfer best practices and learnings whenever possible.
• Furthermore, experience with Concur or another expense management system.

Additional Information

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Additionally, it values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

Visit the official website for more information.

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