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Office Assistant Job at University of Denver

Country: USA
City: Denver
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Details

Office Assistant position available at the Department of Campus Safety of the University of Denver. The Department of Campus Safety is committed to maintaining a work environment that encourages knowledge of, respect for and development of skills to effectively engage with diverse individuals and communities. The incumbent will contribute towards the department functions.

Key Responsibilities

  • Assists with the management of internal records within the Division, to include, but not limited to, employee personnel file, training, and inspection reports.
  • Provide administrative support to the Office Coordinator besides members of senior staff
  • Similarly, provide coordination for internal projects that impact the delivery of service and performance of department staff.
  • Creates and produces professional documents such as letters, forms, proposals, presentations, graphs and spreadsheets for use by members of the department.
  • Responds to incoming inquires (via telephone, e-mail or in person) in a professional manner
  • Assists with the production as well as reporting of federally mandated crime statistics and other required data for inclusion into the Annual Security Report for Clery Compliance.
  • Performs daily activity of the office operation including but not limited to:
    • Answering phone lines
    • Performing a wide variety of data entry
    • Also, responding to customer inquiries
    • Typing routine correspondence
    • Assisting with the purchasing of office supplies and equipment service requests are made.
  • Adheres to all Division and University policies, procedures, directives, rules and regulations.

Qualifications and Requirements

  • High School Diploma or GED.
  • Minimum one (1) year of office/clerical/customer service experience.
  • Above all, demonstrate and maintain good moral character.
  • Ability to read and interpret general business periodicals, professional journals, technical procedures, or government regulations.
  • Moreover, knowledge of office machines including copier, printer, laptop and desktop computer.
  • Proficient in Microsoft Office Suite.
  • Strong attention to detail, organizational skills and communication skills.
  • Furthermore, ability to multitask and prioritize tasks given by multiple supervisors.
  • Exemplary interpersonal and customer service skills.
  • Moreover, ability to self-direct work.

Preferred

  • Associates Degree from an accredited college or university. May substitute relevant work experience.
  • Experience working with Records Retention and associated data entry.
  • Comprehensive understanding of laws and regulations affecting institutions of higher education as well as non-sworn campus Law Enforcement Agencies, including but not limited, to FERPA and the Jeanne Clery Act.

Specifications

Type of Opportunity Academic Job
Deadline06 March,2019
CountryUSA
Company NameUniversity of Denver
CityDenver

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