Apply for the Vacancy for Administrative Coordinator at Johns Hopkins University in the USA. The category of the position is

• Administrative Assistants
• Health and Medical Services

Starting Salary Range: $19.82 – $27.27 (commensurate with experience)

Employee group: Full time

Duties

The incumbent will do the following duties

• This position provides administrative support and general office management duties to the Division of Cardiothoracic Anesthesia.
• Serve as the lead administrative coordinator for the following: o Division Chief of the Cardiac Anesthesia Division o Medical Director of Research and Quality Projects o Sr. Associate Dean of Faculty Development o and 20 additional faculty members within the division.
• Greet visitors; opens, sorts, screens mail; prepares agendas for meetings, takes minutes for meetings.
• Communicates with the required internal and external departments to ensure that the required procedures are followed.
• Additionally, arrange complex and detailed travel plans for both domestic and international travel through the identification of the most suitable travel services to include visa preparation, meeting registration, lodging, and transportation needs.
• Similarly, schedule travel, create itineraries and communicate with guests and their respective administrative team to coordinate Hopkin’s visits by guest speakers, interview candidates and other visitors.

More

• Manage the Benson Library use, overseeing the schedule and site, coordinating maintenance and repairs as needed.
• Furthermore, create agendas and prepare meeting materials for divisional meetings as requested.
• Also, attend some meetings to take minutes and to follow through with any action items that can be done independently, assists others to complete items where possible, and monitor and follow-up on action items.
• Likewise, generate shipping labels and provide mailing supplies for research specimens and laboratory equipment.
• Assist the research team in ordering supplies for clinical/research studies.
• Additionally, processing and maintenance of all invoices and expenditures, including travel reimbursements, vendor orders and supply ordering through SAP.
• Investigate missing payments and correct discrepancies.
• Moreover, he/she will manage the financial activities for the division, developing strategies with the division chief for establishing and utilizing the division’s discretionary funds.

Scope of Responsibility

• Knows the formal and informal departmental goals, standards, policies and procedures.
• Is sensitive to the interrelationship of both people and functions within the department.

Qualifications

For the Vacancy for Administrative Coordinator at Johns Hopkins University, in the USA, the candidate should meet the given criteria

• High School Diploma or GED required.
• Furthermore, five (5) years progressively responsible administrative experience required.
• Also, additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.