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Vacancy for Office Manager at USA

Vacancy for Office Manager at University of South Florida

Country: USA
City: Tampa
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There is an announcement for the Vacancy of Office Manager in the USA at the University of South Florida. The position is for the Department of  Health and Medical Services.

  • The position will support the Chair of Pharmacotherapeutics and Clinical Research (PCR)/ Associate Dean for Clinical Practice and the faculty in this department.
  • Additionally, the position requires the ability to learn University Policies and Procedures, work independently with good judgment and be self-motivated.


The incumbent will do the following duties

  • The incumbent must be able to explain policies, answer questions, and independently resolve problems whenever feasible.
  • Also, s/he should plan to prioritize and schedule meetings and appointments for the Chair of Pharmacotherapeutics and Clinical Research. Make daily decisions regarding calendars.
  • Additionally, support purchasing requirements for the college and obtain price quotes, entering into university systems, receive purchase orders and maintain P-Card information as required.
  • Similarly, develop, manage and maintain a functional filing system for hard copy documents. Receive telephone calls and respond independently as appropriate. Examines all incoming correspondence to determine priority items while ensuring confidentiality.
  • In addition to that, he/she should be responsible for efficient and timely management of conference and travel arrangements, itineraries, agendas, flight reservations, lodging, car rental, etc.; and compiles receipts and prepare electronic travel reimbursements for the department and COP students as needed.
  • Furthermore, the candidate should compile and maintain information that may require web or library researching and gathering.
  • Likewise,  he/she should assist departmental faculty with Exam Soft Program
  • Also, assist with coordination of course materials and supplies
  • He/she must fulfill Administrative requirements for PCR Faculty Searches
  • Manages and audits annual and sick leave records and coordinates paid parental leave and FMLA
  • Similarly, the candidate will supervise a part-time student and Administrative Specialist.
  • Also, responsible for on-boarding and faculty moves.
  • likewise, he/she will perform other duties as assigned.


The candidate must meet the given requirements to be eligible for the Vacancy for Office Manager in the USA

  • This position requires a high school diploma or equivalent, with six years of experience in office or administrative positions.
  • Additionally, appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
  • However, the University prefers previous experience in a university setting
  • Also, it prefers knowledge and experience with USF systems

About USF

The University of South Florida System is a high-impact, global research system dedicated to student success. The USF System includes three institutions: USF; USF St. Petersburg; and USF Sarasota-Manatee. The institutions are separately accredited by the Commission on Colleges of the Southern Association of Colleges and Schools. All institutions have distinct missions and their own detailed strategic plans. Serving over 48,000 students, the USF System has an annual budget of $1.6 billion and an annual economic impact of $4.4 billion. USF is a member of the American Athletic Conference.


Type of Opportunity Academic Job
Deadline17 February,2020
Company Name University of South Florida



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