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Administrative jobs at United Nations, South Africa

Administrative jobs at United Nations, South Africa

Country: South Africa
City: Pretoria
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Administrative jobs at United Nations, South Africa

Position Title: Administrative Assistant

Key duties 

Human Resources Management

  • Initiates, reviews, processes, and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment of staff and consultants, ensuring consistency in the application of UN rules and procedures.
  • Monitors staffing table and prepare relevant statistical data/charts.

Budget and Finance

  • Assists in the preparation and review of financial and human resource proposals/requirements. Similarly, consolidates budget/work program with respect to Headquarters’ budget, trust funds, grants, and procurement.
  • Monitors expenditures and compares with approved budget as well as prepares adjustments as necessary.
  • Assists managers in the elaboration of resource requirements for budget submissions.
  • Also, assists in the preparation of budget performance submissions and finalization of budget performance report, analyzing variances between approved budgets and actual expenditures.
  • Co-ordinates with other finance and budget staff on related issues during the preparation of budget reports.

General administration

  • Drafts routine correspondence to respond to inquiries in respect to a relevant administrative, financial audit, personnel matters.
  • Coordinates extensively with service units and liaises frequently with internal team members both at Headquarters and in the field.
  • Performs other related administrative duties, as required (e.g., operational travel program; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software, and systems; organizing and coordinating seminars, conferences and translations).
  • Also, maybe responsible for guiding, training, and supervising the work of more junior General Service staff.

Contract Administration

  • Assists with the day-to-day administration of contracts between the UN and external contractors for outsourced services.
  • Audits the contractors’ invoices against the goods and services provided by the contractor and approved by the UN.
  • Also, processes the payment of contractors’ invoices and monitor payments.
  • Furthermore, prepares and processes all UN forms and permissions for contractual and work Unit, Section or Service UN staff, including UN grounds, passes, the property passes, UN parking permits, swipe-card access, and door keys.

Required qualifications

In order to be fit for the position, the candidate must have the following qualifications

  • High School diploma or equivalent. In addition to that, further training in office management, administration or related field preferred.
  • In addition to that, a minimum of seven years of experience in administration and program/ project management.
  • Experience in reporting and report drafting highly desirable. Previous experience in an international organization will be an asset.
  • Fluency in the English language and also any additional knowledge of any other UN official language will be plus.



Type of Opportunity General Job
Deadline06 September,2019
CountrySouth Africa
Company NameUnited Nations



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