Operation Assistant jobs at the United Nations Office for Project Services, Bangkok, Thailand

Duties and responsibilities

• Prepare and calculate DSA according to UNOPS Travel Policies and procedure, based on actual Travel Itinerary and information provided on DSA Form.
• Also, assist in the administration and monitoring of all financial, policy and routine administration aspects of service delivery.
• Creation and update of DSA Calculation templates as well as checking documents for accuracy and compliance with UNOPS Travel Policy.
• Ensure documentation retention and maintenance of accurate records (hardcopy and online) of all DSA calculations for easy reference and retrieval. Efficient document management including short periodic reports on service delivery.
• Similarly, continuous interaction with colleagues to exchange information on administrative issues and seek co-operation. Resolution of routine administrative and process problems, referring complex issues to a supervisor with recommendations for a course of action.
• Full compliance of operations with UNOPS rules, regulations, policies and strategies.
• Inputs to the content of internal Standard Operating Procedures (SOPs) in operations, in consultation with the direct supervisor and office management.
• Also, prepare and provide accurate data and information to facilitate timely payment of DSA, and to institutionalize and disseminate knowledge on DSA processes.
• Use of technology and electronic systems and tools to initiate work, share information with colleagues and clients.
• Furthermore, complete other tasks as assigned.

Selection criteria

Education

• Secondary education. Certification in administration desirable.
• Similarly, a University Degree in Business, Public Administration or Finance would be desirable.

Work Experience

• 3 years of relevant experience in administration or program support service.
• Experience in the usage of computers and office software packages (GSuite) and also experienced in the handling of web-based management systems.
• Similarly, previous working experience with ERP Agresso would be highly desired
• Good communication as well as strong planning and organizing skills.
• Strong client focus and a strong team player.

 Language requirement

• Fluency in written and spoken English. However, fluency in any other UN languages would be an advantage.