Project Associate in UNDP

The Project Associate in UNDP will work under direct supervision of the CIDI and ETC Project Manager, supporting the implementation of the CIDI and ETC Project activities.

Duties and Responsibilities

Support to implementation of Projects’ components:

• Provides support to the management of day-to-day activities, with due regard to prevailing standards and best practice.
• Development of action plans, work plans and relevant budgets.
• Ensures projects align with approved budgets and promptly reports any deviations to the immediate supervisor.
• Supports the recruitment processes necessary for the implementation of the Projects’ activities.
• Provides support in organization of external evaluation of the Projects.

Support to Project Manager in administrative and finance activities on the day-to-day basis:

• Assists the Project Manager in ERP project setup, budget entry, revision, award status, fund tracking, and project closure.
• Provides support to the Project Manager in preparing and reviewing the Project’s financial reports,
• Creates requisitions in ERP, prepares invoices, follows up on timely submission of F10.
• Organization of translation services in accordance with business processes.

Business Process Quality Assurance:

• Facilitate business processes followed by the Projects in line with the UNDP regulations and rules, policies and the UNDP internal control framework.
• Compilation and design of background information for formulation of project work plans, draft annual/quarterly budgets, proposals on implementation arrangements, and drafts of quarterly project financial reports.

Support to the Project Manager in effective mainstreaming of gender equality:

• Provides effective support to the Project Manager in mainstreaming gender equality in Projects implementation as well as that knowledge on gender equality is incorporated in the projects’ knowledge management activities and products.
• Provides effective support to the Project Manager in incorporating gender equality in all the areas of implementation of Projects components, in the Projects Reports and in the organization of the Project evaluations and audits.
• Ensures that all the data, when collecting and compiling inputs relating to programme, are sex and age disaggregated and evaluated from the gender point of view.
• In the preparation of meetings/consultations/trainings/commissions ensure minimum 30% participation of the other sex.

Facilitation of knowledge building and knowledge sharing within the Project, related to POPP application:

• Participates in trainings for the operations/projects staff on HR, Finance, Programme and Operations Policies and Procedures, and organizes briefings for the project staff where necessary on new internal procedures.
• When necessary, provides guidance to project staff in business processes, administrative and other requirements, and procedures.
• Sound contribution to knowledge networks and communities of practice.
• Synthesis of lessons learnt and best practices in projects.

Required Skills and Experience for Project Associate in UNDP :