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Travel Assistant Job at UN, Germany

Travel Assistant Job at UN, Germany

Country: Germany
City: Bonn
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Travel Assistant Job vacancy at the UN (United Nations Environment Programme), Bonn, Germany


The incumbent will be doing the following tasks

  • Provide administrative support for smooth travel arrangements for different categories of travelers on entitlements, policy, and procedures on official travel in accordance with governing travel rules and regulations.
  • Liaise with line divisions and travelers to ensure proper and complete pre-travel documentation.
  • Check the most economical routings/itineraries for the requested days/dates in consultation with the travel agent and determine the mode of travel arrangements i.e. prepay or affiliate tickets or through other UN offices.
  • Determine entitlements (class of travel and allowances) in conformity with the established regulations.
  • Similarly, liaise with a contracted travel agency on complex itineraries and issuance of tickets, approves travel and shipment authorizations including amendments in the UN UMOJA tool to ensure conformity with applicable rules.
  • Review travel claims for completeness, accuracy, and validity before presenting for certification and payment.
  • Coordinate with UNON on ad hoc DSA/MSA rates wherever applicable.
  • Brief travelers on standard practices, visa requirements and summarize travel advisories whenever required and promptly respond to queries and address complaints from the travelers.
  • Perform partial and complete cancellation of travel requests in the UMOJA platform.
  • Approve expense reports that are routed to the travel unit in accordance with rules and regulations, where applicable.
  • Process, review travel agency invoices and uploading to the system.
  • Perform other duties as assigned, such as: facilitating the work of the Secretariat in general administration.
  • Furthermore, will have to undertake some duties while replacing colleagues on annual or sick leave.


The ideal candidate will have the following duties

  • Completion of secondary school is necessary. In addition to that, supplementary training in administration, travel and or related area.
  • A minimum of five years of progressive working experience in travel, administrative services, or related areas.
  • Three years of working experience in the UN or an international organization as well as additional/supplementary training in travel, administration, or related areas, is desirable.
  • Similarly, working experience in and ERP System, Systems Applications and Products (SAP) is desirable.
  • For the post advertised, fluency in oral and written English is required. Working knowledge of French, Spanish and German an asset.

Please click here to see more information.


Type of Opportunity General Job
Deadline14 December,2019
Company NameUnited Nations



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