United Nations Job Vacancy in South Korea

Position: Team Assistant at United Nations Economic and Social Commission for Asia and the Pacific

Position summary

The incumbent will perform the following functions under the direct supervision of the Programme Officer, and overall supervision of the Director of APCICT

• Assists in providing organizational, coordination, logistical and administrative support to the implementation of ICT capacity development projects and activities of APCICT.
• Responds or drafts responses to routine correspondence and other communications; uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Monitors processes and schedules related to the Centre’s programmes and activities.
• Research as well as compiles and organizes information and reference materials from various sources for reports, work plans, studies, briefings, meetings/conferences, etc.
• Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
• Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences, etc.
• Assists in the maintenance of websites by scanning, converting and posting a variety of documents onto the site. S/he will also assist in the preparation of presentation materials using appropriate technology/software.
• Maintains calendar/schedules; also monitors changes and communicates relevant information to appropriate staff.
• Updates and maintains large distribution lists; monitors, prepares and distributes various materials, reports, where possible using electronic formats; handles arrangement for printing and translation as necessary; coordinates shipment arrangements, courier services, etc.
• Performs general administrative tasks (e.g. arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, visa applications, etc.).
• Maintains files (both paper and electronic) and databases for work unit as well as performs other duties as assigned.

Requirements 

Candidates must have the following requirements in order in order to be eligible for the job vacancy at the United Nations in Korea

• High school diploma or equivalent is necessary. However, a relevant first-level university degree in combination with one year of qualifying experience may be accepted in lieu of three years of the required experience.
• A minimum of three years of progressively responsible experience in general office support or related area.
• Experience in project implementation and support is desirable. Similarly, experience with the United Nations Common System is desirable.
• Fluency in English is necessary for the post. Furthermore, knowledge of another UN official language is an advantage.

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