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Vacancies at United Nations, New York

Vacancies at United Nations, New York

Country: USA
City: New York
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Job Vacancies at United Nations, New York

Position: Program Management Assistant at the United Nations Office of  Counter-Terrorism

Position summary

The position is available at the office of the Director of the United Nations Counter-Terrorism Center (UNCCT), in the Office of Counter-Terrorism (UNOCT), in New York. In addition to reporting to the director of UNCCT, the incumbent will do the following duties

  • Provides substantive and administrative support in managing priorities and workflow of the Director’s Office. Also, help and assist in the management and scheduling of meetings and events.
  • Provides assistance in support of planning and implementation activities/processes for, typically, a large and highly complex component of the departmental program/project initiatives.
  • Researches, compiles, analyzes, summarizes, and presents basic information/data on specific programs/projects and related topics.
  • Assists in the coordination of program/project planning and preparation; monitor the status of program/project proposals; takes necessary action to ensure project documents are completed and submitted to relevant parties for approval.
  • Similarly, assist in the preparation and analysis of program/project budget proposals; provides assistance in the interpretation of budget guidelines.
  • Reviews and coordinates submissions of program proposals and budget estimates, ensuring that requisite information is included and justified in terms of proposed activities; propose adjustments as necessary; also prepares reports and ensures that outputs/services are properly categorized.
  • Assists in the monitoring and evaluation of programs/projects; categorizes, updates, tracks and analyses data related to programs/projects, e.g. accounting records, outputs, resources utilized, deviations/revisions, etc.; carries out periodic status reviews, identifies issues and initiates requisite follow-up actions.
  • Similarly, prepare revised budget estimates; reports on budget revisions, expenditures, and obligations. Also, verify availability of funds; ensures necessary approval and entry in the computerized budget system; initiates financial authorizations for expenditures.

Additional duties

  • Collaborates with program/project managers on performance reporting; liaises with relevant parties on the interpretation of the activities/services scheduled in the PB and various planning instruments such as the medium-term plan and internal work plans; provides assistance on reporting requirements, guidelines, rules and procedures and ensures completeness and accuracy of data submitted.
  • Drafts program/project summaries as well as coordinates review and clearance process and coordinates with an editor, translation services, etc. on finalization and publication of report multiple languages.
  • Serves as focal point for coordination, monitoring and expedition of programme/project implementation activities, and serves as a communications link between supervisor and senior staff reporting to the Director, involving extensive liaison with a diverse organisational units to initiate requests, prepare standard terms of reference against programme/project objectives, obtain necessary clearances, process and follow-up on administrative actions and resolve issues related to project implementation, e.g. recruitment and appointment of personnel, travel arrangements, organisation of and participation in training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, etc.
  • Prepares, maintains and updates files (electronic and paper) and internal databases; designs and generates a variety of periodic and ad hoc reports, statistical tables, graphic content, and other background materials/notes to facilitate inspection and other reviews.
  • Drafts correspondence and communications related to all aspects of program/project administration, including work plan and budgets, revisions and other related issues, as well as prepares unit contributions for a variety of periodic reports.
  • Furthermore, provides guidance and training to new/junior staff and performs other duties as assigned.


In order to be eligible for the role, the candidate must have the following qualifications

  • High School diploma or equivalent. In addition to that, seven years of progressive experience in program or project administration, technical cooperation or related area.
  • Experience with Enterprise Resource Planning (ERP) software applications.
  • Moreover, experience supporting a senior official, including scheduling and travel arrangements is desirable. Similarly, working in a Front Office is desirable.
  • Fluency in English is necessary for the post. Furthermore, additional knowledge of any other UN official language is an advantage.


Type of Opportunity General Job
Deadline09 November,2019
Company NameUnited Nations
CityNew York



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