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Exploring the Role of Administrative and Finance Associate in UNDP's Paid Internship Program

Exploring the Role of Administrative and Finance Associate in UNDP’s Paid Internship Program

Country: Nepal
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Exploring the Role of Administrative and Finance Associate in UNDP’s Paid Internship Program

The Administrative and Finance Associate (AFA) will closely work with Administration and Finance Analyst on financial and administrative management of Integrated Environment and Climate Resilience Planning Project (ICRP) as well as on other operational issues.

Duties and Responsibilities

The AFA will work under the direct supervision of Administration and Finance Analyst and overall guidance of Portfolio Manager- Resilience and Environment.
  1. Project Administration Support
    • Assist Administration and Finance Analyst in timely and effective implementation of HR and procurement plans by preparing all necessary documents as per the UNDP and DIM guidelines;
    • Maintain accurate financial and personnel records of the programme as required by UNDP Nepal office;
    • Assist Administration and Finance Analyst in undertaking quality assurance of project procurement i.e. technical bids, financial bids, proposals and contracts;
    • Support in drafting internal and external correspondence especially related to procurement, recruitment, resource mobilization, partnership building etc.;
    • Support in organizing workshops, seminars, training including arrangement for venue, logistics, transportation, and documentation of events;
  2. Financial Management support
    • Track progress in the financial delivery of agreements and contribute to overall financial planning and reporting;
    • Support in preparation of Annual Work Plan (AWP) and Quarterly Work Plan (QWP) preparation as per the requirement of ICRP provision and ensure compliance with donor;
    • Assist in managing and tracking the various contracts to ensure timely payment;
    • Provide support to monitor budget expenditure as per approved budget from UNDP Quantum system;
    • Analyse the Combined Delivery Report and provide advice as required
  3. Gender and Social Inclusion
    • Ensure Gender Equality and Social Inclusion (GESI) considerations are incorporated in the project activities and project budget is made GESI Responsive.
    • Create a safe working environment by developing respectful and safe organizational culture and supporting practices;
    • Collaborate with team members, programme partners, and sub-grantees to ensure safe implementation of programmes at the community level applying Do No Harm approach.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement

Under the overall guidance and supervision of the Administration and Finance Analyst, AFA will work closely on a day-to-day basis to facilitate various administrative, financial and program implementation related operational and logistical processes.

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Required Skills and Experience for Administrative and Finance Associate (AFA)

Minimum Education requirements:

  • Secondary Education with specialized certification in accounting and/or Finance. University degree in Finance or Accounting desirable. Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage. (The degree must state that the major is in accounting or finance. Degrees in Business Administration or Public Administration are not considered equivalent.)
  • Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) is required.
  • Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
  • Candidate with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
 Minimum years of relevant work experience:
  • Minimum of 6 years (with Secondary Education) or 3 years (with Bachelor’s degree) of relevant experience in admin and finance is required.
  • Knowledge of Project planning, project finance and project management;
 Required skills:
  • Experience in the use of computers, office software packages (MS Word, Excel, etc), database packages, and web-based management systems such as ERP.

Desired skills in addition to the competencies covered in the Competencies section:

  • Experience in working with multiple stakeholders
  • Hand-on experience of working with ERP/ accounting software
  • Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions)
  • Experience and understanding of bookkeeping process and procedures
  • Experience in Financial Reporting and Financial analysis
  • Experience and knowledge in Asset management
  • Experience in financial operations management
Required Language(s):
  • Fluency in English and Nepali is required


Type of Opportunity Internships
Deadline10 May,2024



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