Finance Admin Officer (GF) at Pakistan | UNDP Paid Internship || Apply Now

UNDP Pakistan, Global Fund Project is seeking the services for Finance Admin Officer in Quetta Blochistan, under the supervision of the National Finance Specialist, the Finance/ Administration Officer will provide financial management, general administrative support, logistics management and support on the supply chain of health commodities, and capacity building.

Duties and Responsibilities:

This will be done in accordance with UNDP rules, policies and procedures, the grant agreement, and corporate agreements with the GF, and working in partnership with national and provincial stakeholders, Sub-recipients (SRs) and Sub-sub-Recipients (SSRs) and close coordination with the GF (including Local Fund Agent), CCM, technical partners and UN entities, and the GF/HIST.

• Ensures the implementation of operational and financial management strategies and adapts processes and procedures focusing on achievement of the following results:
  • Full compliance with UNDP rules, regulations, policies and strategies, financial recording/ reporting system and implementation of effective internal controls, proper functioning of a customer-oriented financial resources management system.
    Continuously review the financial situation and support the PMU in the preparation of forecasts and periodic disbursement requests to be submitted to the Global Fund.
  • Act as a Focal point for inventory and asset management and monitoring.
  • Monitors closely the budget, in liaison with the Finance Specialist and conducts quality analysis of the performance of the budget by cost inputs.
  • Under the direction of the Finance Specialist, in the areas of finance and SR management supports programme audits (including SRs) and investigations and in coordination with the Regional Bureau, Office of Audit and Investigations, GF/HIST, ensures timely follow up on management actions and recovery actions.
• Ensure the management of programme budgets and the operation of the optimal cost recovery system focusing on achievement of the following results:
  • Periodic preparation of fund balances taking into account data provided by SR fund balances to ensure better forecasting of activities, if necessary..
  • Initiating bank transfers and transactions, selecting bank transfers and transactions for approval and settlement.
  • Timely preparation of monthly cash flow forecasts for use by supervisor.
  • Acts as cashier for on-site transactions.
  • Ensures proper management of cash receipts and petty cash and maintenance of the proper filing system for finance records and documents.
• Provides general administrative, focusing on achievement of the following results:
  • Plans, prioritize and implement activities related to administrative needs;
  • Ensures efficient, effective, responsive, transparent and accountable provision of administrative services to support the implementation of the activities.
  • Coordinates and work together with procurement staff to ensure health commodities, goods and services required.
  • Maintains liaison and close working relationship with the PMU on all administrative issues.
  • Ensures production and maintenance of up-to-date and accurate administrative records and reports including supervision and assistance provided to SR.
• Ensure the organization of logistics services focusing on achievement of the following results:
  • Supports in managing all logistics operations required to ensure delivery of goods and services.
  • Oversee management of the daily pool of drivers and vehicles, ensuring timely Services, issuing fuel, recording logbooks and maintenance of vehicles.
  • Review, on a monthly basis the driver’s logbook and track fuel consumption, maintenance, oil consumption and movement of vehicles.
  • Ensure proper conduct of drivers by arranging briefing session for the drivers on safe driving, proper maintenance of vehicles and security precautions.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Check: UNDP National Project Officer (Forensics) in Tunisia

Required Skills and Experience for Finance Admin Officer

Education: