UNDP Internship Project Finance and Administrative Associate in Kingston, Jamaica.
Duties and Responsibilities Project Finance and Administrative Associate Internship
Within delegated authority, the Finance & Administrative Associate will be responsible for the following duties:
1) Administration and implementation of programme/operations and financial management strategies – Ensures administration and implementation of programme/operations and financial management strategies, adapts processes and procedures focusing on achievement of the following results:
- Full compliance of administrative and financial activities with UNDP rules, regulations, policies, and strategies.
- Provide inputs to the MCO’s administrative and financial business processes relating to programme and project management.
- Support implementation of the internal standard operating procedures (SOPs) for the MCO’s projects and programmes.
2) Administrative support to the Social-Justice project and other MCO projects – Administrative support to the SO-JUST project and other CO projects focusing on the achievement of the following:
- Provide substantive inputs towards the development of the programme annual work plans, budgets, and implementation strategies for the MCO’s projects including for the SO-JUST project.
- Maintain an active file of all personnel, consultants of the project; and regularly update the contacts of relevant Project’s partners and Government officials.
- Provide logistical arrangements including transportations, hotel bookings for project staff, consultants and invited guests engaged in the Project’s activities.
- Research and conduct analysis of statistical and other forms of data from internal and external sources; preparing statistical charts, tables, reports, and presentations, as required.
- Assist with the project communication activities, as required.
- Undertake other relevant tasks as assigned by supervisor.
3) Financial management support to the Social-Justice Project and other MCO projects – Financial Management of the SO-JUST project focusing on the achievement of the following:
- Monitor MCO’s project resources ensuring full compliance with established GAC and UNDP rules, regulations, and policies of financial activities, financial reporting/recording system.
- Prepare periodic financial reports and forecasts to ensure efficient management of the project/programme resources.
- Prepare payment requests and follow up with vendors and suppliers, as needed.
- Ensure proper monitoring and control of the supporting documents for payments and financial reports for the project.
- Verify the accuracy of Combined Deliver Reports and ensure that they are signed and appropriately filed.
- Follow up on fund transfers to ensure fund availability at project and fund level.
- Support spot checks, financial audits and financial closure of the project and ensure provision of requisite documentation.
4) Facilitation of knowledge building and knowledge sharing – Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Systematic gaining and sharing of knowledge and experience related to the programme and financial management.
- Synthesis of lessons learned and best practices in programme implementation.
- Contribute to knowledge networks and communities of practice.
You should check out UNDP Programme Intern Associate,Volunteer Solutions
REQUIRED SKILLS AND EXPERIENCE
Education:
- 6 years (with secondary education) or 3 years (with Bachelor’s degree) experience in financial management and administrative or programme/project support service required.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
- Proficiency in English (both written and oral).
Desired Experience:
- 3 years of experience working on development projects would be an asset.
- Previous experience working with Government and a wide range of donors, international organizations, INGOs and experience in procurement and administrative management is an asset.
Language: Proficiency in English (both written and oral).
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