The Campus Operations Intern Associate also acts as the technical focal point for day-to-day matters pertaining to Campus building technology and logistics and acts as focal point for construction projects, in cooperation with external stakeholders.

1. Management of building technology and facilities

• Ensure day-to-day monitoring and management of building technology and facilities including the maintenance of building relevant data, ensuring timely follow up on deficiencies and shortfalls to maintain an adequate working environment for UN staff;
• Manage   computer aided facility management systems to the benefit of all Campus agencies. This includes maintaining proper and up-to-date systems documentation at all times and ensuring their prompt availability to management and to the clients;
• Ensure that UN requirements are formulated, pursued and implemented in mayor GoG driven building projects on Campus
• Act as UNBonn focal point for internal and external partners related to operating the UN Campus buildings and facilities
• Act as UNBonn focal point for internal and external partners related to construction/refurbishment projects on the UN Campus

• Ensure overall quality and reliability of mail and logistical services
• Ensure timely inbound postal and courier mail, consignments, diplomatic pouch, and delivery services;
• Ensure timely and cost-effective outbound postal and courier mail, and parcel services;
• Monitor security screening measures for received mail, deliveries and other received goods;
• Manage central parking facilities for official and staff vehicles;
• Manage other logistical services, as required.

3. Management of organizational and administrative support services

• Manage and administer allocation of premises and office space for all UN agencies on Campus
• Support facility related “greening” activities and report on annual Greenhouse Gas (GHG) inventories;
• Monitor and control  the provision of cleaning services for the building and the premises, ensuring that set quality standards are met;
• Supervise the assigned staff, including conducting their performance assessments, and recommending capacity development activities; Engage in close day to day coordination with other teams of CSS for smooth, joint implementation and creation of synergies;
• Manage and administer the UNBonn  merchandise shop and business

4. Support to the Chief of the Section in operational matters

• Supervise and lead facility management and logistics team
• Ensure most cost-effective running of Campus technologies and supplies.
• Ensure full-time availability of building infrastructures and central ICT services.
• Participate in and provide technical contributions to meetings with representatives from host government, local authorities, service providers and contractors for campus extension and modernisation projects.

Check: METI Government of Japan Internship 2024 (Fully Funded)

Required Skills and Experience for Campus Operations Intern Associate