UNDP Grant Management & Finance Coordinator || Apply Now |

The Grant Management & Finance function within the UN Global Disability Fund MPTF operates in accordance with UN financial regulations, donor requirements, and the 2025–2030 Strategy. The function has been strengthened to address the increasing scale and complexity of programmes and the growing diversity of the donor base.

Duties and Responsibilities

Coordinate Proposals (pre-Grant)

• Manage relationship with the Multi-Partner Trust Fund (MPTF) Office on grant-related financial and administrative matters
• Develop Terms of Reference (TOR) for proposals and liaise with the technical team to ensure alignment with programme goals
• Manage end-to-end planning, launch, and implementation of funding rounds for country programmes in alignment with the GDF Strategy
• Launch and manage the end-to-end proposal submission process, securing necessary approvals from MPTF and programme committees
•  Oversee due diligence on non UN entities before grant allocations.
• Ensure proposals align with donor requirements and UNDP financial and operational policies.
• Input into programme design in collaboration with the technical team to align funding with strategic objectives
• Manage contract drafting and negotiations, guiding agreements through internal approval processes
• Mediate contract review/negotiations with third parties to ensure alignment with funding and programme needs
• Liaise with the UN Country Teams on financial and administrative issues related to grant development
• Maintain working knowledge of the fund agreement process (for both contracts and grants), ensuring proper template usage
• Support the engagement with donors and the development of proposals for resource mobilization.

Manage End-to-End Grant Management Lifecycle (post-Grant)

Grant Financial and Administrative Management

• Manage all financial and administrative aspects of grants, including planning, budgeting, implementation, and monitoring of programmes
• Monitor grant disbursements and fund utilization including preparing variance and risk analysis
• Liaise with UN Country Teams on financial and administrative matters related to grant implementation, reporting, and compliance

Monitoring and Reporting

• Develop and maintain a comprehensive dashboard tracking the financial and operational status of programme proposals, donor financial commitments, and grant expenditures, ensuring alignment with financial targets
• Oversee annual reporting from countries, coordinating both technical and financial reports to ensure compliance with donor requirements and organizational policies
• Provide weekly updates to the  Head of the GDF Secretariat on financial status, compliance issues, programme performance, and performance related risk mitigation strategies
• Ensure timely and accurate responses to financial inquiries from internal stakeholders and external donors

Programme Adjustments and Closure

• Coordinate grant extensions and cost modifications, ensuring proper documentation and approval processes
• Oversee  programme closures, ensuring compliance with MPTF office requirements and smooth transitions
• Collaborate with MPTF to complete contract amendments (donors and grantees)

Ensure Governance and Financial Compliance of Grant management

• Ensure adherence to GDF governance processes and compliance with  MPTF financial rules and regulations.
• Provide ongoing financial guidance to Technical Teams to ensure clarity on budget management and resource allocation according to donor policies in coordination with the MPTF office .
• Monitor programme grant budgets and expenditures against agreed budget lines
• Prepare financial analysis, forecasts for the GDF Steering Committee and Donor meetings.
• Advice grantees on  risk mitigation strategies to prevent financial discrepancies or fraud

Donor liaison and Financial Updates

Donor Engagement 

• Monitoring and tracking the use of donor funds, ensuring compliance with financial regulations, and maintaining transparency and accountability in all financial transactions.
• Coordinating financial audits and support MPTFOs response to donor requests for additional financial information or clarifications,
• Support donor engagement through communication, stewardship strategies, and showcasing the impact of their financial contributions to build trust and encourage ongoing or increased support.
• Supporting resource mobilization by identifying opportunities for new or diversified funding, and preparing compelling financial proposals and investment cases.
• Work closely with grantees to address financial reporting queries and ensure alignment with donor expectations
• Ensure timely submission of financial reports in compliance with UNDP financial regulations and donor requirements
• Coordinate with implementing partners to resolve financial reporting discrepancies and ensure adherence to reporting deadlines
• Support annual and interim financial reviews of country-level grants, ensuring transparency and accountability

 Input for Donor Proposals & Additional Funding

• Support prepare  donor proposals, ensuring alignment with GDF’s strategy.
• Develop detailed budgets and financial projections for new proposals, incorporating cost recovery
• Provide financial modeling and scenario analysis for multi-year funding commitments
• Track financial commitments from donors and ensure accurate recording of new contributions in financial systems

Support the Fund’s Global Progress Report

• Lead the financial section of the Fund’s annual report, ensuring accuracy and alignment with overall reporting

Team Capacity Building

• Provide financial guidance to Technical teams, ensuring clarity on budget management and compliance requirements
• Provide strategic oversight and mentorship to the Finance Specialist, ensuring efficient financial reporting, compliance, and internal control measures
• Support capacity building by guiding the Finance Specialist in grant financial management, donor

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Required Skills and Experience of Grant Management

Education

• Advanced university (Master’s degree) in International Development, International Relations, Public Administration, Public Policy, Finance, Accounting, Economics, or a related field OR
• A relevant first-level university (Bachelor’s degree) in a relevant field AND two additional years of relevant work experience is required

Experience Required

• Minimum seven (7) years of progressively responsible experience in funding grants  management and multi stakeholders’ initiatives on disability inclusion design and implementation including a minimum 5 years, of management responsibility in financial oversight, compliance, and risk management in a multi-stakeholder development setting
• Hands-on experience in design, monitoring and evaluation of development programs on human rights issues with a strong understanding of disability inclusion applied to the development context.
• Sound knowledge of pooled funding mechanism rules and regulations as well as UNDG guidance on joint programming
• Proven experience in developing MPTFs strategic and financial planning
• Proven experience in budget  planning and monitoring of pooled funds
• Experience in managing donors’ relations and strategic resource mobilization for MPTFs
• Sound knowledge of UNDP/MPTFO financial rules, donor requirements, and policy frameworks.

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