UNDP Humanitarian Affairs Officer-UNOCHA-(Nationals Only) || Apply Now |

The Humanitarian Affairs Officer under the overall supervision of the Head of the Humanitarian Financing Unit, and with methodological guidance from the Syria Humanitarian Fund (SHF), the incumbent will report to the international compliance and risk management officer and will facilitate the implementation of SHF activities in the country. He/she will support the SHF in eligibility application processing, project cycle management -grant management system, monitoring, evaluation, and reporting of all SHF projects and liaise with OCHA-Hubs to ensure projects are implemented as planned. Core to that will be ensuring that suitable monitoring of the eligibility process is in place and implemented and reported on time.

Key Duties and Accountabilities of Affairs Officer

Under the overall guidance of the Head of the Syria Humanitarian Fund, and under the direct supervision of the SHF International compliance and risk management officer the incumbent is expected to perform the following tasks:

Eligibly (Due diligence and capacity assessment) :

• As per established criteria and the SHF Operational Manual and the Global guideline, screen new applications seeking eligibility to the SHF, provide feedback, as necessary provide coaching and support to aspiring partners on their initial engagement with the Grant Management System.
• Update the due diligence and capacity assessment window in GMS to ensure completion of mandatory requirements.
• As per established guidance identify, organize, and review all internal capacity assessment documents. In consultation with the International risk management and compliance officer provide timely feedback, and recommendation on the capacity assessment results.
• Participate in prospective partners outreach, information provision, and orientation sessions.

Technical support/Capacity enhancement on eligibility processes, grant processing, and the Grant Management System:

• Familiarization of prospective partners with the Fund’s requirements during Capacity Assessment and registration in UN partner portal to determine eligibility.
• Organize grant management training for stakeholders including SHF implementing partners and Sector Coordinators, as necessary.
• As appropriate guide partners in the SHF grant management system, provide skill transfer and technical support.
• In collaboration with OCHA IMU extract data from the GMS, assist in the development of infographics, donor briefing packs, maps, and information materials.

Information Management and Reporting

• Actively contribute to the SHF annual reporting process, undertake data mining, verify data accuracy, and assist in the development of relevant illustrative presentation materials.
• Support in data extraction of key data from GMS to support ongoing risk management processes.
• Assist in establishing appropriate windows on grant management system during allocations. And as appropriate update all the necessary entries on the system.

Program Management:

• Support in fund allocation processes, ensuring necessary coordination with relevant counterparts in line with the SHF Operational manual and allocation strategy.
• Ensure prompt and thorough review of project applications to meet strategic objectives of allocations, sectoral focus and adhere to guidelines.
• Assess the feasibility and relevance of project applications, ensure proposals meet the set SHF standards.
• Support recipient organization through the project cycle and support compliance to SHF Operational manual and the Global guidelines.
• Oversee the timely submission, review, and feedback of progress narrative & financial reports of projects implemented by SHF partners.

Monitoring: 

• As appropriate participate in field monitoring of the SHF funded projects.
• Undertake duty travel and field visits as required to monitor SHF supported projects. Prepare reports and follow-up action points.

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Qualifications

Education:

• Master’s degree or equivalent in Economics, Social Sciences, International Relations, Political Sciences, or related field.
• First-level university degree in Economics, Social Sciences, International Relations, Political Sciences or a related field combined with 2 years of experience may be considered in lieu of an advanced university degree

Experience, Knowledge, and Skills:

• Applicants with a Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience in grant management, monitoring, evaluation, and reporting.
• Relevant experience in the UN Common System or comparable international organization (NGO) is desirable.
• Relevant experience in pooled funding mechanisms, complex emergencies, or natural disasters is desirable.
• Experience in humanitarian financing (managing pooled funds; project administration; monitoring and evaluation) is desirable.

Other specific knowledge, skills, and abilities:

• Knowledge about the UNCS and RC systems is highly desirable.
• Strong computer’s ability to use MS Office 365 software packages, and ability to handle web-based management systems is an asset.
• Good knowledge of Project Monitoring and Evaluation approaches and the project life cycle is an asset.
• Proven ability of planning, design and implementation of capacity assessment systems is an asset.

Language Requirements:

• Fluency in oral and written Arabic and English is required.

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