UNDP Logistics Assistant-UNOCHA-(Nationals Only) || Apply Now

The UNDP Logistics Assistant promotes a client, quality, and results-oriented approach. The Logistics Assistant works in close collaboration with the Operations, Programme and projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities of UNDP Logistics Assistant

Under the direct supervision of the Administrative Officer, the incumbent will perform the following duties:

1-Ensures implementation of operational strategies, focusing on achievement of the following results:

• Full compliance of administrative activities with UN/OCHA rules, regulations, policies, and strategies.
• Implementation of logistical policies and procedures.
• Logistical support.
• Provision of inputs to the Office administrative/logistic systems and implementation of the internal standard operating procedures (SOPs).
• Assist in developing fleet policies and procedures.

2- Ensures efficient logistical support, focusing on the achievement of the following results:

• Supervision of office premises and related common services.
• Organization of required hall and meeting room booking.
• Supervision of office utilities system.
• Custodian for management of office stationery suppliers including maintenance of stock list of stationery, distribution of stationery as required by staff and keeping a log of distribution.
• Coordination of office transportation fleet, regular vehicle maintenance and insurance.
• Carry out other related duties as required.

3-Ensures supervision of office premises and related common services focusing on achievement of the following results:

• Assist in the coordination of office space, furniture, equipment and building maintenance matters, utilities, and other maintenance and cleaning services, other services.

4-Ensures organization of required hall and meeting room booking focusing on achievement of the following results: 

• Make hall and meeting room booking.
• Organize office events (retreat, workshop, etc..).
• Coordinate with ICT unit the logistics arrangements of related communication requirements and equipment.

5-Effective transport and fleet management support focusing on achievement of the following results:

• Roster development and drivers’ workday management.
• Prepare transportation plan and liaise with Administrative focal point in the hubs and security focal point for all field missions/staff travels.
• Track the movements of office vehicles across the country through vehicles tracking system and solve any issues related to the system.
• Assist in preparing and updating all UN vehicle driving permits and registration documents.
• Prompt reporting and investigation of cases of vehicle accidents, damage, loss or theft of items.
• Coordinates the vehicle maintenance workflow and schedule.
• Coordination of vehicle management in the CO, timely preparation, and submission of periodic vehicle Computerized reports.

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Qualifications

Education: 

Secondary education with specialized certification in Business Administration and Management and/or Accounting is required.

OR

First-level University degrees in Public Administration, Business Administration, and Management, Economics, Budget and Finance, Accounting, or an equivalent field will be given due consideration, but it is not a requirement.

Experience: 

• A minimum of 5 years (with a high school diploma) or 2 years (with a bachelor’s degree) of progressively responsible experience in Public Administration, Business Administration, and Management, Economics, Budget and Finance, Accounting, or an equivalent field is required.
• Experience in the use of computers and office software packages (MS Word, Excel, etc.)  is required.
• Familiarity with using automated spreadsheet, database packages, and/or web-based ERP management systems (preferably PeopleSoft, UMOJA, etc.), is an asset.
• Knowledge of IPSAS and/or IFRS is an asset.
• Relevant experience in the UN Common System or comparable international organization is desirable.
• Experience in organizing required hall and meeting room booking as well as events arrangement is desirable.
• Experience in providing logistical support such as supervision of office utilities system, management of office stationery suppliers etc is an asset.
• Experience in coordinating office transportation fleet, regular vehicle maintenance and insurance, updating vehicles documents etc is desirable.

Language requirements 

• Fluency in oral and written Arabic and English is required.

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