UNDP Management Analyst | Paid Internship || Apply Now

The Management Analyst serves as the Front desk manager overseeing all communications and appointments with the UNOSSC Director, coming from external development partner delegations such as Ambassadors, Parliamentarians, and other high level senior officials, as well as from within the UN System, including UNDP senior staff at HQ and in the field.

Duties and Responsibilities of Management Analyst

Facilitate the effective and efficient functioning of the Office and UNOSSC Directorate

• Coordinate and facilitate the forward planning of the quarterly and long-term calendar of the Director ensuring prioritization of engagements.
• Facilitate the coordination and generation of high-quality briefing materials for appointments and meetings, in consultation with the Strategic Management Specialist and concerned clusters team leads.
• Manage the Director ‘s missions and representation schedule.
• Develop and maintain the rosters of high-level contacts and telephone lists.

Ensuring the provision of effective internal communication and correspondence to the UNOSSC Director

• Facilitates and review all correspondence for proper clearance prior to the Director’s signature; distributes outgoing correspondence cleared or signed by the Director.
• Facilitate direct responses to inquiries or redirect them to the substantive focal points within UNOSSC.
• Maintain the filing system ensuring safekeeping of confidential materials. Use of automated filing system.
• Present proposals to eliminate communication bottlenecks in the office and streamline office procedures between the Directorate and other clusters in the office.
• Follow up on deadlines, commitments made, actions taken and coordination of collection and submission of the documents to the Director of UNOSSC.

Facilitate UNOSSC activities in close consultation with the Directorate Management and the Team Leads

• Update the intranet directory for the UNOSSC.
• Research, obtain and ensure the Director’s requirements for background materials for briefings, meetings, official missions, and appointments.
• Monitor the UN news (through Google analytics, Twitter data, etc.) and inform Director on the latest updates.
• Prepare public Information materials folders as requested.

Ensure provision of effective administrative services to the UNOSSC Directorate and facilitating partners’ engagement initiatives

• Facilitates the Directorate in administration matters related to human resources, Quantum requisitions and office operations.
• Facilitates and maintains office communication between strategic partners.
• Perform other duties, as required, and as per the UNOSSC Internal Control Framework (ICF).

Facilitation of knowledge building and management

• Actively contributes to knowledge networks and communities of practice.
• Demonstrate leadership in embracing and implementing Digital Transformation internal office processes.
• Organization of specialized trainings for protocol and administrative I logistic functions.
• Organization of briefings to UNOSSC staff on coordination, administration, and protocol issues.
• Ensures availability of coverage and backstopping for the Director during missions/travels.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Check : UNEP UNV Young Talent Pipeline Programme 2024

Required Skills and Experience

Education:

• An advanced university degree (master’s degree) in Business or Public Administration, Economics, Management, Political or Social Sciences or any other related field is required. OR
• A first level university degree (bachelor’s degree) in the above-mentioned fields, in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree.

Experience:

• A minimum of up to 2 years (with master’s degree) or 2 years (with bachelor’s degree) of progressively responsible ex p er i enc e i n administrative roles is required.
• Experience serving UNDP headquarters, demonstrating in-depth understanding of cross-bureau coordination is preferred.
• Experience at regional bureaus and/or country offices, as well as programme experience in either national or international contexts is highly desirable.
• Advanced proficiency in utilizing computer technology and Microsoft Office suite, including Word, Excel and Power Point is required for all candidates particularly advanced knowledge of spreadsheet and database management is required.

Language:

• Fluency in the English language is required.
• Working knowledge of another UN language is an advantage.