UNDP Paid Internship: Special Assistant to the Chief of Staff & Director in USA

The Special Assistant Internship ensures cooperation of all stakeholders so that the Chief of Staff and Deputy Chief of Staff achieve the targeted strategic, policy and political leadership as envisioned by UNDP Senior Management thus ensuring a highly responsive and effective Executive Office function.

Duties and Responsibilities

• Supports Chief of Staff and Deputy Chief of Staff advance key corporate matters, including related to corporate reports, Executive Board preparations, management of the Administrator’s reserves, and corporate high-level events;
• Drafts correspondence and notes to the file, and coordinates and/or contributes to other routine documentation required by the Chief of Staff and Deputy Chief of Staff;
• Facilitates the implementation of requests, directives and commitments of the Chief of Staff and Deputy Chief of Staff in coordination with relevant managers and teams within the office;
• Works in close collaboration with the other Special Assistants and backstops them during absences.
• Supports the organization of regular staff meetings, townhalls and special events.

2. Communication Support:

• Coordinates the clearance by the Chief of Staff, of submissions and background documentation from Regional and Central Bureaux, including senior management policy groups including the Executive Group (EG), Operational Performance Group (OPG), the Executive Board and the Secretary-General’s Executive Committee (EC).
• Acts as Secretary for the Chief of Staff’s and Deputy Chief of Staff meetings and is responsible for recording decisions, coordinating the development of the agenda, gathering and analyzing information to support decision-making and communication of relevant decisions to management & staff.

3. Knowledge Management:

• Participates in knowledge management and practice networks in order to keep abreast of major global events that are of interest and relevance to the Executive Office.
• Ensures that the Chief of Staff and Deputy Chief of Staff are well informed within the working process and documentation of the EG, OPG, and other corporate meetings in close consultation with the Corporate Governance Team.
• Prepares for the Chief of Staff, speech outlines, concept papers, aide memoires, memoranda and other substantive documents of a broad and complex nature as required.
• Drafts correspondence as requested;
• Monitors, analyses and reports on progress/developments of relevant international fora as needed and as directed by the Chief of Staff and Deputy Chief of Staff.

4. Internal Coordination

• Support the Chief of Staff and Deputy Chief of Staff as required to coordinate and participate in internal or external meetings within pre-determined guidelines and as directed by the Chief of Staff and Deputy Chief of Staff.
• Works in close collaboration with the Operational team in the Executive Office on a day-to-day basis to ensure efficient running of the Executive Office, and backstops them during absences.

Required Skills and Experience of Special Assistant Internship

1.Education:

2. Experience: