UNDP Programme Resource Management Support Associate || Apply Now |
Under the direct supervision of the Programme Management Support Analyst and the strategic guidance of the Deputy Resident Representative (DRR), the Programme Resource Management Associate works closely with programme and operations personnel to ensure sound substantive and resource management of the UNDP programme portfolio including through improved revenue, contributions, delivery, financial and partnerships target setting; budgeting; development and implementation of simple and user-friendly standards and procedures aligned with UNDP’s policies and ERP (Quantum); development, establishment of systems to ensure solid administrative and financial management and monitoring of donor and IP/RP agreements.
Duties and Accountabilities of Resource Management
1.Provide effective support to the management of the CO programme with a focus on revenue and budget management aspects as well as application and operation of the optimal cost recovery system.
- Provides client-oriented programme resource analysis (weekly) for effective planning of resources, with a focus on simplified and user-friendly presentation of complex data.
- Supports periodic monitoring (weekly) of dashboards and exceptions, identification of remedial actions with translation of issues into concrete proposals for action.
- Contributes to the implementation, monitoring and follow-up on cost-saving and cost-recovery strategies in consultation with CO management and in close co-operation with projects, programme and operations.
- Coordinates with programme and projects to ensure updates to Quantum UNITY system.
- Advises and trains personnel of the CO programme and projects on use and application of reports in Quantum with a view to promoting sound management of financial, accounting and realization of programme outputs through activities, in compliance with UNDP financial rules and regulations as well as specific Fund/donor requirements.
2.Supports effective Internal Control Framework (ICF)-related actions, audit exercises, risk management and quality assurance.
- Support periodic quality assurance, transaction-level analysis, including project-level sampling and reviews, program implementation and risk management and make recommendations on office management improvements.
- Sample project management transactions to validate compliance with policies and procedures, identifying deviations.
- Prepare financial reports designed for donor consumption as well as PO and non-PO invoices for development projects if and as required.
- Working in close collaboration with the Programme Management Support Analyst, gather information on the status of the Country Office’s Harmonized Approach to Cash Remittances (HACT), highlighting areas for improvement; Support the appropriate use of the HACT platform, including tracking errors and potential deviations.
- Collect data, consolidate information to identify trends in management performance against results, recognize root causes and address gaps identified by dashboards, audits, quality assurance reviews and monitoring, online performance monitoring tools.
- Track quarterly compliance reports and certification for the office.
- Under guidance of the Programme Management Support Analyst, monitor compliance of project/portfolio set-up in Quantum and ensure compliance with programmatic quality assurance requirements in relation to risk, SESP, HACT, etc;
3.Support effective CO resource mobilization and partnerships management actions.
- Monitor accounts receivables and coordinate CO follow up on contributions with partners.
- Monitors financial contributions, maintain receivables documentation, prepares outstanding items in the annual report and maintains documentation related to contributions and receivables.
- Monitor programmatic pipeline and provide user-friendly presentations integrated with contribution tracking on a regular (monthly) basis.
- Review funding and trust fund agreements as required, obtain HQ authorizations as required, and follow up on contributions as part of the CO’s resource mobilization efforts.
- Track and report on mobilized resources by tracking funding agreement information and ensuring UNDP’s ERP is up to date.
- Submit information based on funding agreements to GSSU, including amendments, in close coordination with the UNDP Finance Unit.
4.Support knowledge management within the CO
- Systematically acquire and share knowledge and experience related to resource management.
- Organizes trainings for office staff on relevant and specific program, financial and operational issues.
- Contribute, as appropriate, to the provision of regular training and technical guidance/advice on audit and compliance matters, including the implementation of the Internal Control Framework (ICF);
- Synthesize lessons learned and best practices in programme funding.
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Requirements
Education
- Completion of secondary (high school) education is required.
- University degree (bachelor’s degree) in Business Administration, Management Sciences, Public Administration, Economics; Management; or related field will be given due consideration, but it is not a requirement.
Experience, Knowledge, and Skills
- A minimum of 6 years (with high school diploma) or 3 years (with bachelor’s degree) of relevant progressively responsible experience in the domain of business administration and/or management and/or public administration and/or finance, and/or accounting and/or economics and/or statistics at national or international level is required.
- Expertise in use of computers as well as office software used in data processing including Excel, Word and MS PowerPoint is required.
- Experience in presentation of complex financial data for non-financial audiences (e.g. decision-makers or policy makers), using visuals and technology, is required.
- Experience of financial analysis and/or financial reporting and/or financial management is an asset.
- Experience working with an international organization is an asset.
- Experience working in programme or project or programme support roles is an asset.
- Fluency in French (written and spoken) is required.
- Working knowledge of English (written and spoken) is an asset.
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