Apply for Vacancy for Assistant to VicePresident at Arizona State University at the USA. The deadline for this job is 5th March 2021.

Job Description

Enrollment Services seeks an experienced and energetic professional capable of delivering high-quality and fast-paced support to the Vice President for Enrollment Management and Services, and to the division staff at large.

 Duties

• Serves as the division-wide assistant for the day-to-day operation of a nearly 400-person division, requiring an in-depth understanding of its organizational structure, culture and the university’s policies.
• Also, keeps abreast of the Vice President’s email inboxes, priorities and status of projects, and follows up on pending matters.
• Handles numerous high-priority projects at once.
• Likewise, writes correspondence on behalf of the Vice President using best practices and judgement for typical division inquiries as well as non-routine, unique escalations and student emergencies.
• Performs a wide variety of detail-oriented administrative duties requiring professionalism, tact, diplomacy, discretion, confidentiality and sound judgement.
• Moreover, maintains the Vice President’s complex daily schedule, and makes or overseas travel arrangements, itineraries and large group meetings.
• Keeps high-quality and pertinent scheduling cadence within Outlook, using the calendar as a log of documents and meeting topics and details.
• Also, creates agendas and presentations for meetings and events, and collects documents from partners to ensure the Vice President is prepared ahead of time.
• Likewise, plans and delivers well-curated division-wide events for staff working with multiple vendors, and supervises onsite event execution.
• Coordinates arrangements for hosting of meetings, programs, retreats, and guest speakers, including necessary technology and technical expertise.
• Moreover, manages social media accounts for Vice President, which includes planning and curating social media content and posting on Twitter and LinkedIn.

Minimum Qualifications

Bachelor’s degree in Business Administration or a related field and five (5) years of experience in administrative support; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience supporting a senior-level executive in a higher education institution.
• Also, experience managing complex executive schedules and comfortability in making best judgement calls on behalf of an executive
• Likewise, working in a fast-paced, high pressure environment.
• In work that requires setting priorities and being organized.
• Additionally, experience adapting to change quickly while demonstrating flexibility, diplomacy, discretion and confidentiality.
• Experience in working independently as well as working in a team environment.
• Tracking an executive’s priorities and taking independent initiative to stay current on the status of projects with both internal and external audiences on active and pending matters.
• Skill in establishing rapport and maintaining effective professional relationships.
• Similarly, skill in computer software.

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