Apply for the Vacancy for Executive Assistant at University of La Verne. The category of the position is  Executive Assistants.

Job Description Summary:
To maintain a professional environment and provide high level administrative support in the Office of the Dean. Provide support to LaFetra College of Education faculty, staff, students, prospective students and other stakeholders.

Duties:

The incumbent must do the following duties

• Works autonomously in providing proactive support to the Deans office including anticipating operational and/or college wide logistical and/or administrative issues.
• Also, independently problem solves providing immediate viable solutions across the LaFetra College of Education as problems/issues/constraints arise
• Likewise, provides effective office leadership in overseeing student worker(s), delegating and prioritizing various tasks, projects, and other duties as needed ensuring quality completion of tasks/projects
• Likewise, works autonomously and confidentially to prioritize Deans Office administrative operations to avoid student attrition, enhance institutional knowledge and integrity while maintaining a positive environment promoting cohesiveness throughout the LFCE
• Unrestrictedly manages and maintain Deans calendar, including scheduling appointments with faculty, staff, students, donors, VIP executives and other stakeholders
• Also, communicate University guidelines, processes, and protocols to various stakeholders, including faculty, staff, students, prospective students.
• Answers in-bound phone calls, routes calls accordingly, takes detailed messages and greets LFCE faculty, adjunct faculty, staff and various stakeholders
• Furthermore, create various spreadsheets, reports, and presentations using various software including Banner system and Microsoft Excel.

 Qualifications for Vacancy for Executive Assistant

• AA Degree
• Also, a minimum 3 years of administrative experience in a service-oriented environment, preferably in higher education
• Minimum 3 years of administrative and clerical procedures in a busy office setting
• Minimum 3 years experience meeting quality standards of student or customer service
• Furthermore, knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
• Knowledge of principles and processes for providing support to students, faculty and staff
• Time management and organizational skills; detail oriented skills
• Critical thinking skills, including using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Likewise, performing day-to-day administrative tasks such as communicating information and processing paperwork

Preferred Qualifications:

• Knowledge and skill in using Banner to retrieve student records, process overrides, and look up information
• Knowledge and skill in using advanced Office Suite functions

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