Apply for Vacancy for Payroll Specialist at Muhlenberg College in the USA. The category of the position is Business and Financial Services.

Job Summary:

The Payroll Specialist, under the supervision of the Director of Accounting Services, is responsible for the College’s payroll functions including preparation, maintenance, and security of confidential payroll data; and ensuring compliance with federal, state and local tax requirements. Also, In addition, the Payroll Specialist will serve as the backup for Accounts Payable posting a variety of bank activity journal entries to the general ledger.

 Responsibilities:

• Embodies a friendly, professional, customer service based approach when interacting with faculty, staff and students.
• Also, continually searches for process-based solutions that create payroll efficiencies.
• Prepares and processes the College’s bi-weekly, monthly and student payrolls, which are in excess of 52 payrolls per year.
• Likewise, completes payroll adjustments, including salary actions, special remuneration, tax allocations, United Way, and Muhlenberg College contributions.
• Additionally, partners with outside payroll vendor to produce all college payrolls with goal of moving to paperless payroll transactions.
• Works with Human Resources to collect, process and review payroll & benefit data.
• Maintains employee data integrity between two systems – the College’s ERP system, and the third party payroll system.
• Reviews student worker data integrity and imports into payroll system.
• Additionally, assists employees with login procedures to view online paystubs and W2s.
• Responds to questions that are directed to the College’s payroll email account.
• Reviews and approves direct deposit enrollments and changes.
• Totals cash disbursements needed for each payroll and notifies the Director of Accounting Services to ensure payroll funding.
• Takes quick corrective action for payroll ACH deposits that are caused by returned employee direct deposits.
• Furthermore, creates and imports general ledger wage entries for each payroll.
• Confidentially secures and maintains payroll documents in accordance with the college’s record-keeping and records retention policies.
• Manages payroll information in an organized and efficient manner.
• Similarly, enters Supplier Invoices and creates Accounts Payable check runs as a backup, when the AP Clerk is unavailable.
• Reviews Ad Hoc Bank Transactions that are created to record cash into the General Ledger, adds corresponding back up, posts and sends out deposit notifications.
• Likewise, may perform other duties as assigned.

Qualifications:

• Bachelor’s degree in accounting or related field desired.
• Also, experience with NCR, Workday Payroll or equivalent payroll systems preferred.
• Proficiency using MS Office and Google Workspace (formerly G-Suite), particularly Excel, and Word.
• Moreover, must maintain strict confidentiality regarding all employee payroll information.
• Effectively communicates direction on payroll policies and procedures.
• Additionally, demonstrated attention to detail, organizational skills, and thoroughness.
• Must ensure availability and plan time off without compromising payroll transmission deadlines. (If College holiday falls on payroll transmission date, payroll specialist will receive deferral of holiday as arranged with supervisor.)
• Furthermore, remote work may be required, as needed, to ensure timely payroll transmission (e.g. during inclement weather).
• Demonstrated initiative and ability to effectively manage multiple priorities and improve operating efficiencies.
• Similarly, excellent written, communication and relationship building skills.
• Strong personal work ethic and integrity.
• Also, ability to work as part of a fast-paced, team environment.
• Commitment to customer service and sensitivity to managing privileged information.
• Additionally, successful completion of background checks, including but not limited to education, credit, and national criminal background.

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