Apply for Vacancy for Program Assistant at Northwestern University at the USA. The category for this job is Administrative Assistants.

Job Summary:

Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains associated documents, spreadsheets, databases, meetings, special events, etc. and alerts supervisor of critical issues and upcoming events.

Duties:

• Independently responds to and composes correspondence.
• Creates and maintains standard spreadsheets and/or databases.
• Also, prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
• Likewise, determines format, elements, trends, etc.
• Approves appropriate expenses, purchases and reimbursements per budget.
• Additionally, creates and maintains financial records.
• Prepares forms.
• Verifies appropriateness and accuracy of charges.
• Likewise, updates financial transaction spreadsheets and databases.
• Processes routine payroll actions.

Minimum Qualifications:

• A high school diploma or equivalent required.
• 4 years of administrative support or other relevant experience required.

Minimum Competencies: 

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs.

Preferred Qualifications:

• Bachelor’s degree in a related field.
• Also, prior working experience in an academic medicine and/or higher education setting.

Skills:

• Willing or likely to take practical action to deal with a problem or situation.
• Also, receptive to feedback, willing to learn, embracing continuous improvement.
• Furthermore, facilitates open and effective communication, cooperation and teamwork within and outside of one’s own team.
• Likewise, helpful, respectful, approachable; builds strong working relationships and a positive work environment.
• Moreover, exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
• Also, displays consistency and success in adhering to deadlines.
• Furthermore, demonstrates ability to work on multiple projects simultaneously.
• Additionally, plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.

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