There is a job vacancy for a team assistant in the Department of Global Communications (DGC).  The Team Assistant will report to a senior Librarian or Unit Chief and will be responsible for clerical level functions within the Content Curation Unit.

Responsibilities

• Performs a wide range of office support as well as administrative functions.
• Responds or drafts responses to routine correspondence and other communications
• Monitors processes and schedules related to the unit’s outputs, products, tasks, etc.
• Also, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc. to ensure compliance with relevant legal, financial and other requirements.
• Researches, compiles and organizes information and reference materials
• Generates a variety of standard statistical and other reports using various databases.
• Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
• Screens phone calls and visitors
• responds to moderately complex information requests and inquiries as well as refers inquiries to appropriate personnel for handling.
• Assists in the maintenance of websites by scanning, converting as well as posting a variety of documents onto the site.
• In addition, assists in the preparation of presentation materials using appropriate technology/software.
• Maintains calendar/schedules
• Also, monitors changes and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Performs data entry and extraction functions.
•  Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
•  Performs general administrative tasks to include preparing as well as processing administrative requests/documents
• Maintains files (both paper and electronic) and databases for the work unit.
• Guides less experienced staff on general office processes and procedures, computer applications
• In addition, Performs other duties as assigned.

Also check: Apply in UN: Communication Officers (Speechwriters)

Competencies

1.  Knowledge of general office and administrative support
2. is conscientious and efficient in meeting commitments, observing deadlines and achieving results remains calm in stressful situations.
3. Works collaboratively with colleagues to achieve organizational goals
4.  monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems
5. keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to the client.
6. Moreover, fluency in English is a must.

Education

A high school diploma or equivalent is required.

Work Experience

• A minimum of three years of experience in general office support or related area is required.
• Experience working in a library or the area of information management is required.
• In addition, experience with the maintenance of websites and electronic resources in a library setting is desirable.

Assessment

Evaluation of qualified candidates may include an assessment exercise. The qualification process may also include a competency-based interview.

Special Notice

• An appointment or assignment against this position is for an initial period of one year.
•  Passing the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Services and related categories in the United Nations Secretariat.
• All staff in the General Service and related categories are recruited in the country or within commuting distance of each office, irrespective of their nationality.
• Also, note that a staff member subject to local recruitment is not eligible for the allowances or benefits exclusively applicable to international recruitment.